Linacre Private Hospital is seeking an Executive Assistant. Join now and advance your administrative skills!

About the Role

A fantastic opportunity has arisen for a highly organised and efficient Executive Assistant to provide support to the Executive team in the provision of seamless administrative and secretarial services to achieve goals and excellence in service delivery.

The successful applicant will be responsible for the effective coordination of meetings, committee minute taking, diary management, coordinating consumer feedback, liaising with external regulatory bodies and administrative reception duties to ensure the smooth functioning of the Executive Office.

Your Skills and Experience

• Prior Experience as an Executive Assistant or in a similar position
• Credentialing to verify the qualifications and experience of clinicians working in the facility. Use of eCredential software desirable.
• Diary and Time Management: Effectively manage the CEO’s calendar by organising meetings, appointments, and events, ensuring proper prioritisation of tasks and commitments to maximise productivity and time efficiency.
• Support committees by preparing agendas, taking minutes, and tracking action items.
• Data Management, newsletter writing, organising Events, Clinical Data and meeting organisation.
• Experience working in health services and/or using hospital mainframe systems (e.g. Meditech) is desirable but not essential
• The ability to manage multiple conflicting priorities without loss of composure
• Understanding of the importance to protect the integrity and confidentiality of information
• Effective customer relations management and the ability to communicate and liaise with key stakeholders
• Progressive attitude with initiative and lateral problem solving abilities
• Proficient keyboard and word processing skills including robust knowledge of the Microsoft suite of products.

Remuneration: On offer is base hourly rate ranging from $42.00 + superannuation + levels of experience and qualification.

What’s in it for you?

Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.

Discounts: Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.

Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support.

Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.

About the Hospital

Linacre Private Hospital is a 64-bed hospital providing a comprehensive range of surgical and medical services to the Bayside community and beyond. We have four operating theatres, procedure room, day surgery unit and a high dependency unit.

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com

Requirements

• Must provide a National Police check conducted within the previous 12 months
• According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

If you have any questions about this opportunity, please contact Heather Black via [email protected]

Applications close: 16 June 2025