The Role

The role would suit someone with solid experience (min 1 year) as a legal assistant/secretary with a background in personal injury or insurance claims.

About the company:

The company was created in 2005. Since then, it has grown into a leading boutique law

firm in the areas of insurance, local government and commercial. You will be

welcomed, challenged and supported. We strive to foster a collaborative, supportive and friendly

work culture across the whole firm. It is a culture that emphasises professional growth and

teamwork.

We offer:

✓ Staff social, charitable and well-being activities

✓ On-going training & development, in-house and externally

✓ Flexible work arrangements

✓ Free, confidential 24/7 counselling through our Employee Assistance Program.

Key responsibilities:

* Preparing client briefs

* Generating templates and populating them with information as instructed

* Liaising with clients and other third parties

* Preparing court documents, correspondence and other legal documents

* Month-end and ad hoc billing

* Electronic filing of documents to Work10 for client and administrative matters

* Dictation transcription

* Formatting and finalising of letters, court documents and commercial legal documents

* Basic letter drafting

* Booking appointments

* Updating settlement record document

* Updating and preparing document templates

* Updating insurance team work schedule and managing calendars

* Updating master matter list

* Proof-reading and sending documents to client - initial legal advices, pre-trial conference

opinions & post-pre-trial conference reports

* Maintaining meeting notes and task lists to co-ordinate the work of the insurance team

* Such other tasks as may reasonably be required to assist or support other personnel and/or as

reasonably directed by management in order to operate a high-quality law practice

Secondary responsibilities (backup for Practice Assistant)

* Photocopying, scanning and printing as required

* Sending, saving and cataloguing emails, correspondence, reports and other documents

* File opening/closing

* Uploading and downloading documents to/from client portal

* Downloading and saving incoming documents from eCourts Portal and WorkCover Online

* Conducting social media research on new briefs

* Presenting a professional and hospitable image in office functions such as

answering the door to greet clients, offering them refreshments

* Contributing to the smooth and professional running of the office, e.g. by answering the

telephone, receiving physical deliveries or documents and maintaining the cleanliness of the

office, including the kitchen and common kitchen areas

* Outside work (Landgate, deliveries, banking, Australia Post)

Required skills

* Intermediate-advanced knowledge of Microsoft Word and Outlook 365.

* Strong attention to detail and accuracy

* Strong organisational skills

* Fast and accurate typing

* Ability to meet deadlines

* Strong interpersonal and communication skills

* Ability to work well in a team.