Office Administrator – Accounting Firm
Are you a highly organised and proactive administrator with experience in public practice accounting? Join our collaborative and client-focused team where your contribution will play a vital role in ensuring smooth operations and exceptional client service.
We’re an established accounting firm seeking a dependable and detail oriented Office Administrator to support our compliance processes, client communications, and administrative systems. If you thrive in a fast-paced environment and enjoy being a go-to resource for both clients and colleagues, we’d love to hear from you.

What You’ll Be Doing

Accounting & Compliance Support

• Assist with ATO lodgements and documentation.
• Prepare and distribute Trust Distribution Minutes to clients for signing.
• Assemble and finalise client document packs and ensure proper collation.

Client & Stakeholder Liaison

• Coordinate client appointments and communications as a key point of contact.
• Manage ID verification processes and work with Directors on ethical clearance letters and onboarding documentation.

Office & Systems Administration

• Scan and upload documents, create client jobs in Xero, and assist with monthly invoicing.
• Maintain clean and accurate data records across systems.
• Send out documents for signing and liaise with offshore support teams.
• Update templates and assist with system housekeeping in collaboration with our Database Administrator.

What we are looking for

• Experience: Minimum 2 years in a similar role within a public practice accounting firm.
• Tech-Savvy: Comfortable using accounting software (especially Xero) and document management systems.
• Organised & Reliable: Able to juggle multiple tasks with ease, meet deadlines, and stay on top of details.
• Client-Focused: Professional and friendly communicator with a strong service ethic.
• Process-Oriented: Enjoys improving workflows and finding smarter ways to get things done.
• Discreet & Trustworthy: Handles sensitive financial and client information with the utmost confidentiality.

Why Join Us?

• Work in a friendly, supportive, and professional environment.
• Gain exposure to a wide variety of administrative and compliance functions.
• Be part of a dynamic team that values precision, efficiency, and collaboration.
• Close to home in the Macedon ranges to promote work life balance.