Part-Time

Officer VIC

Are you a self-motivated, highly organised professional seeking a flexible part-time role that fits around school hours or other commitments? Join our friendly accounting firm in Officer, Victoria, as an Office Coordinator and enjoy a supportive team environment where your initiative and attention to detail will be truly valued.

About the Role

Reporting directly to the Director/Business Owner, you will be the heart of our daily operations—managing communications, coordinating schedules, and ensuring our ATO and ASIC compliance deadlines are met. This is a 5-day position, approximately 25–28 hours per week, with start/finish times negotiated to suit both your needs and ours.

Key Responsibilities

First point of contact: Handle incoming calls, emails, complaints and general enquiries

Mail & records management: Sort, scan, file, and distribute documents electronically

Diary & calendar coordination: Schedule meetings, appointments, and team events

Compliance support: Monitor and prepare lodgement for ATO/ASIC obligations

Reporting: Compile team performance, deadline-tracking, and administrative reports

Database & filing systems: Maintain client databases and electronic filing structures

Office support: Order stationery, manage accounts receivable (invoicing/follow-ups), and assist with internal bookkeeping

PA support: Assist the Director with personal errands, diary management, and ad-hoc tasks

Process improvement: Help develop and streamline office procedures

What We’re Looking For:

Experience: 3-5 years experience in a similar administrative position ideally within a professional services or accounting environment

Technical literacy: Confident with Microsoft Office, Google Workspace; experience in Xero Practice Manager, Xero, NowInfinity, Class Super, Adobe Pro or similar is a plus

Communication: Outstanding verbal and written skills; tactful and diplomatic when dealing with clients and colleagues

Organisation & multitasking: Exceptional attention to detail, strong prioritisation skills, and ability to juggle competing deadlines

Proactivity & autonomy: Self-starter who takes initiative, adapts quickly to change, and thrives on exceeding expectations

Team spirit: Flexible, reliable and committed to supporting a small, collaborative team

Career oriented and committed to growing and expanding your experience and knowledge in order to move into a more senior level role within the company administrative team.

What We Offer:

Flexible schedule: Work hours tailored to your lifestyle, with the comfort of a local commute

Professional growth: One-on-one coaching and monthly team training sessions to expand your skills (with the aim of career progression)

Competitive remuneration: Hourly rate commensurate with experience and responsibilities

Evolving role: As our firm grows, so will your opportunities to take on new challenges and leadership tasks

Please submit your application via this link: https://www.happyhr.com/jobs/job-by-happyhr?id=1199