Executive Assistant

Immediate Start

Hours: Full Time, Monday - Friday

Location: Parramatta, 2150

Overview

The Executive Assistant (EA) provides high-level administrative support to the Managing Director (MD) and senior leadership, playing a pivotal role in the smooth operation of the business. The EA must be proactive, detail-oriented, trustworthy, and capable of managing competing priorities in a dynamic construction environment. This position requires a strong understanding of executive administration, document control, communication protocols, and financial coordination.

What you'll be doing

Provide high-level support to the MD, including managing calendars, correspondence, and sensitive documentation including personal administration.

Liaise with clients, consultants, and government bodies, maintaining professional communication on behalf of the MD

Ensure company-wide compliance with policies, HSE regulations, and document retention procedures

Maintain accurate records of licenses, registrations, and insurances, including for properties and assets

Support basic property management tasks such as coordinating lease renewals, managing utilities, handling service providers, and keeping property documentation up to date

Assist in leading administrative initiatives, team coordination, and continuous improvement efforts across the business

What we're looking for

Background in construction or property is highly desirable

Proven experience (5+ years) in executive support and office administration

Strong organisational and communication skills, with the ability to manage multiple priorities

High attention to detail and discretion when handling confidential information

Proactive, adaptable, and solutions-focused mindset

Familiarity with compliance, property coordination, and project support

Experience with MYOB, document control, and digital filing systems is an an advantage

What we offer

We offer a competitive salary and a supportive, family-oriented culture. You will have the opportunity to work closely with senior leadership and gain exposure across all areas of the construction industry. Enjoy a complimentary, fully stocked kitchen and a workplace that values collaboration and work-life balance.

About us

CBD Core is a small, family-owned construction and project management company based in Sydney. Backed by our vast experience, we have undertaken various high-quality development projects that have received great acclaim in the industry. With multiple generations working side by side, we foster a supportive, inclusive environment where loyalty, collaboration, and long-term relationships are valued. Our team is committed to excellence, safety, and building with integrity.

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