About the Role

Equitifund Group is a diversified private company operating across financial services, property, mortgage finance, and charitable housing. We are seeking a highly organised, discreet, and reliable Executive Assistant to support our Executive Chairman.

This is a hands-on, executional role - you will be the Chairman’s go-to person for ensuring day-to-day priorities are organised, communications are streamlined, and admin is under control. It has some Chief of Staff aspects enabling development into a more senior presence in the organisation.

Salary and package: Range $120-$140K plus expenses, superannuation, car and/or car support.

Key Responsibilities

Proactively manage the Chairman’s calendar, ensuring appointments are prioritised and well-coordinated

Monitor, organise and respond to emails and other correspondence on behalf of the Chairman

Coordinate travel bookings, accommodation, itineraries, and expense claims

Prepare documents, meeting packs, presentations, and agendas as required

Liaise professionally with lawyers, financiers, government advisers, and other senior external stakeholders

Provide general administrative and logistical support to ensure smooth daily operations

Attend internal meetings as needed and follow up on action items

Maintain absolute confidentiality and discretion at all times

Act and serve as liaison between Chairman and staff; including staff reporting.

Being able to calmly support by bringing order and calm to occasional chaos.

Ideal Candidate

5+ years’ experience in a senior Executive Assistant or Personal Assistant role, ideally supporting a C-suite executive

Highly organised, self-directed, and comfortable working autonomously

Excellent written and verbal communication skills — professional, polished, and calm under pressure

Discreet, trustworthy, and capable of handling confidential information

Confident liaising with senior stakeholders across legal, finance, and government sectors

Proficient with Microsoft Office and able to quickly adapt to new tools/systems

Comfortable travelling twice per week to Western Sydney (will change to Upper North Shore next 3 months) and managing both professional and personal tasks for the Chairman. North/North-Western located person probably best.

Why This Role?

This is a rare opportunity to support a high-impact executive at the helm of a fast-growing, purpose-led organisation covering the fields of property, development, finance, lending and supporting social housing and not-for-profits.

You’ll play a key role in bringing clarity, structure, and calm to an incredibly busy leadership role — and your work will directly support social and housing impact.