Kongsberg Maritime, a subsidiary of KONGSBERG, is a global marine technology company, providing innovative and reliable technology solutions for all marine industry sectors including: merchant, offshore, subsea and naval. Headquartered in Kongsberg, Norway, the company has manufacturing, sales and service facilities in 34 countries. Kongsberg Maritime is part of KONGSBERG, an international, knowledge-based group delivering high-technology systems and solutions to clients within the oil and gas industry, merchant marine, defense and aerospace.

What we are offering:

We offer flexible hybrid working, a positive work culture, a basic work week of 21-25 hours, superannuation above the mandatory amount and an excellent working environment in Fremantle ten metres from the ocean.

About the Role:

We are currently seeking a motivated and organised office administrator to cover maternity leave for 6 months. This role is responsible for general office responsibilities including reception and building strong relationships with internal stakeholders in both Perth and Melbourne.

Type: Temporary, Part-time (21-25hours per week with flexibility to accommodate individual circumstances)

Days: Monday to Friday (4-5 hours per day) or 3 days per week (7 hours per day)

Normal Office Hours: 9:00 AM – 5:00 PM (with a 1-hour unpaid lunch break)

Position Duration: 6 months

Hybrid working: Up to 1 day a week work from home arrangement

Key Responsibilities:

The position will cover all aspects of office co-ordination including reception, purchasing of stationery, and organising all social events such as birthday cakes and the office Christmas Party. Assist with Accounts data entry and reconciliations.

Manage reception duties to include telephones, visitors, couriers, and TV display screens. Also ensure professional look and feel of the reception area and ensure all visitors are inducted

Assist with general administration of office to include, but not limited to, stationary orders, food/milk orders, Company branded uniform orders, Australia post

Raising of Purchase Orders in the ERP system

Registration of fixed assets and related documentation

Gathering of information to update master data for supplier and customer registrations

Reconciliation of corporate credit cards on a monthly basis

Manage Finance inbox; distribute mails as required for approval by the relevant department, supplier statement reconciliation and replying to supplier queries

Assisting with supplier invoice coding and approvals

Maintain minutes of meetings as required by Country Manager

Other ad hoc duties as requested by Finance Manager, Service Manager, and Country Manager\

About you:

Experience

Previous experience in a similar role

Purchase order experience (Preferred)

Skills

Microsoft Office Suite proficiency

Excellent communication skills

Highly Organised

Attention to detail