Branch Administrative Assistant

Join our Legal Unit in the Legal and Regulatory Services Branch at Ministry of Health for an exciting temporary 6 month opportunity (with the possibility of extension) and help shape the future of health in New South Wales!

About us

• Join a passionate and dedicated team
• Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work.
• We offer robust development and growth support to all our employees, ensuring you have the resources and opportunities to thrive in your career.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About this role

You will be regarded for your genuine care and dedication, along with the ability to work in a high pressure and high-volume environment. As the Branch Administrative Assistant, we are searching for a hardworking, calm-natured and proactive individual to support the Executives and the wider Branch.

This is a hybrid role where you will be primarily responsible for providing comprehensive executive and administrative services to support the Legal Unit, and the wider Branch’s achievement of organisational objectives.

This is a full-time, temporary opportunity (6months) requiring at least 3 days per week in our St Leonards office.

Crown Clerk 5/6, salary from $97,027 - $107,059 p.a. plus Super and annual leave loading

For more information, read the full Role Description.

What you'll be doing

• Communication management
• Draft and prepare general correspondence, presentations, reports and submissions
• Diary management and meeting coordination
• Document preparation - photocopying, compilation, distribution, and maintenance of office equipment
• Coordinate the onboarding and offboarding processes for team members
• Processing expenses and raising of invoices
• Travel coordination, as required

About you

We are seeking motivated and committed individuals who can support the work of NSW Health with:

• The ability to build and maintain relationships with key stakeholders.
• A growth mindset, and commitment to continuous learning and personal development.
• General Administration to support the wider team on a daily basis
• Exceptional communication skills, both written and oral
• Highly personable and positive attitude will be warmly welcomed, whilst your professionalism will be highly valued
• Professional and articulate
• Experience in consulting with and providing information and advice to key stakeholders on a range of matters
• The ability to meet tight deadlines, undertake and support several projects in a large volume work environment

livery of business initiatives to a high quality and standard.

How to apply

At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages), cover letter (1-2 pages) AND demonstrate your ability by attaching a response to the target questions below:

Target Questions (1-2 pages)

1. Sometimes the tasks in our role are ambiguous, or we don't have the necessary resources to complete them. Describe a time when you were unable to successfully complete a task for these reasons. What were the barriers and what action did you take to address the problem?

1. Please outline your skills and experience with using technology. What applications/software programs have you used to assist with organisation and to streamline administrative processes.

For role related queries or questions contact Anna Calvert on [email protected] and quote REQ483913.

If you do require any adjustments to the recruitment process during the recruitment process, please contact Lily Flynn on [email protected]

Closing Date: 11:59pm, Monday 2 June 2025

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