Purpose
Responsible for administrative leadership with key financial responsibilities, including accounts payable and receivable, payroll processing and human resources. This role ensures compliance with internal procedures and regulatory standards. Reports to the Managing Director.

Accounts Payable:

Prepare payments, manage due dates, and reconcile vendor statements.

Maintain relationships with suppliers and resolve billing discrepancies.

Accounts Receivable:

Generate and send customer invoices.

Track incoming payments and follow up on overdue accounts.

Post payments and reconcile customer accounts regularly.

Payroll Administration:

Collect and verify employee timekeeping data.

Ensure timely and accurate payroll processing and maintain payroll records.

Process Superannuation and Payroll tax.

Management of Apprentice subsidies in ADMS online system.

Budget & Financial Reporting:

Track operational expenditures and identify cost-saving opportunities.

Support month-end and year-end closing processes.

Follow up outstanding debtors.

Assist with product costings through Inventory system.

Human Resources Support:

Coordinate onboarding, orientation, and benefits enrolment for new hires.

Maintain HR records, certifications, and training documentation.

Staff leave management.

Process and manage Workcover claims.

Support safety compliance reporting (e.g. OHS system, MSDS documentation).

Other:

Prepare sales contracts and record information across business systems.

Organise and schedule regular team meetings.

IT management with external provider.

Travel and accommodation bookings.

Key Selection Criteria:

Proven experience in office management with a strong emphasis on financial tasks.

Working knowledge of accounts payable, accounts receivable, and payroll processes.

Proficiency with accounting software (e.g. Xero or ERP systems).

Strong skills in Microsoft Excel and other Microsoft Office programs.

Detail-oriented, organised, and capable of managing multiple priorities.