About Us

FSoft Pty Ltd, is a fast-growing, Australian-owned company providing innovative payment processing and loan management solutions to businesses across Australia and New Zealand. Since 2018, we’ve empowered our clients with the tools they need to operate efficiently, and grow confidently.

As our team and operations continue to grow, we're looking for a enthusiastic and proactive Administrative Assistant who will play a central role in keeping the business running smoothly across finance, operations, executive support, and front-of-house functions.

Your Role at a Glance

This role is ideal for a detail-oriented, reliable, and organised person who thrives in a multi-faceted environment. You’ll work closely with our executive team and office leadership to ensure day-to-day operations are seamless, communications are clear, and our internal processes are well-supported.

Key Responsibilities

💼 Business & Finance

Assist with data entry and business reporting as required

Manage claims and cancellations

Generate and process invoices

Support payment processing

Basic financial tasks

Maintain internal process documentation and office procedures

🏢 Office & Facilities Management

Oversee general office operations

Liaise with property managers and coordinate external vendors

Ensure a clean, safe, and well-maintained work environment

📞 Front-of-House & Communication

Act as the first point of contact for visitors, phone calls, and emails

Handle office communications, internal updates, and correspondence

🧑‍💼 Executive & Team Support

Provide administrative support to senior leadership

Schedule and coordinate meetings, travel, and internal events

Manage catering and logistics for company gatherings

Support new staff onboarding

What We’re Looking For

Desired Experience:

1+ years in business administration, executive assistance, or office coordination.

Accounting software (e.g. Xero)

Technical Proficiency: Microsoft Office (Excel, Word, PowerPoint)

Skills & Attributes:

Excellent verbal and written communication

Strong attention to detail and time management

Ability to multitask and adapt to shifting priorities

A proactive, solutions-focused mindset

Why Join FSoft?

🏡 Hybrid Work Model: Work from home opportunities

🕒 Flexibility: Design your schedule around a 9 AM–2 PM core hours

🚀 Professional Growth: Access to training, courses, and upskilling pathways

🤝 Team Culture: Friendly, collaborative, and inclusive

🎉 Our Perks & Benefits

Birthday Leave

Coffee/Drinks

Team Lunches

Gift Card Draws

Casual Office Days

Time Off in Lieu

Learning & Development

How to Apply

Ready to be the driving force behind a smooth, efficient, and high-performing workplace? We want to hear from you. Submit your resume and a short cover letter outlining your experience and why you’d be a great fit at FSoft