Admin Assistant / Operations Support – Flexible Hours @ GreenScope

Hey you – the super-organised type who thrives behind the scenes and can turn a messy to-do list into a smooth, colour-coded spreadsheet.

Are you looking for a role that works around your life, not the other way around? Love being the go-to person who keeps everything humming while the rest of the team is out in the field?

We’re GreenScope Property Services- Brisbane’s go-to for property maintenance done right and we’re on the lookout for a sharp, friendly, solutions-focused Admin Assistant to join our growing crew.

🧠 About the Role

This isn’t your typical desk job. You’ll be a key part of our operations, working closely with our team to keep things running smoothly and support the people who make it all happen.

Customer & Job Management

Managing emails and incoming enquiries

Schedule quotes, jobs, and follow-ups

Prepare and send quotes/invoices

Follow up on unpaid invoices

Staff & Operations Support

Create daily/weekly job schedules

Assist with onboarding documents and training schedules

Order uniforms, tools, and PPE as needed

Accounts

Reconcile accounts in Xero

Process supplier invoices and receipts

Marketing

A bit of social media, if that’s your thing (totally optional)

The hours? Completely flexible.

Got school drop-offs? Studying part-time? Need a gig that fits around life? We get it- and we’ll work with you to shape a schedule that makes sense.

✨ This Might Be Your Dream Job If You:

Are confident chatting with tradies, clients, and everyone in between

Love staying organised and making systems better

Are comfortable with tech or willing to learn (we use ServiceM8 and Xero)

Want a role that’s flexible, rewarding, and family-first

Are proactive, reliable, and a good human to be around

Experience in admin, payroll, or bookkeeping is a bonus- but if you’re quick to learn, tech-savvy, and a natural communicator, we’d love to meet you.

What’s In It For You?

True flexibility (appr 20-25 hours a week to start – and we’ll grow from there)

School or uni hours? No problem

Ongoing support and training

Be part of a values-driven, fun-loving, reliable team

Make the role your own as we continue to grow across Brisbane

📩 Ready to Apply?

Send us your resume and a short cover letter telling us a little about yourself, what drew you to this role, and why you think you'd be a great addition to the GreenScope team.

We’re reviewing applications as they come in – so don’t wait!