I'm working with a well-established and highly respected commercial fit-out firm that delivers beautifully crafted health care interiors across Melbourne. Known for their design-led approach and collaborative culture, they’re now looking for a Project Administrator to join their team and support both Pre-Construction and Project Delivery teams across a range of exciting projects.

This is a great opportunity for someone looking to step up or consolidate their experience in a well-rounded coordination role.

The Role: You'll be working closely with Project Managers, the Head of Pre-Construction, and Site Teams to ensure everything runs smoothly behind the scenes, from early design stages through to handover. You'll play a key part in project documentation, procurement, stakeholder communication, and general project support.

Key Responsibilities:

Pre-Construction Support

• Coordinate and manage drawings, specifications, and consultant reports.
• Liaise with designers and consultants to resolve design queries and ensure up-to-date documentation.
• Schedule design meetings, prepare agendas, take minutes, and circulate documentation.
• Issue tender packages and coordinate site visits for subcontractor pricing.
• Prepare letting schedules and assist in compiling tender submissions.
• Support statutory approvals, including planning permits, building permits, and landlord approvals.
• Track document versions and maintain an organised archive of all pre-construction materials.

Project Delivery Support

• Provide day-to-day admin support to Project Managers.
• Track and update project documentation such as RFIs, variations, and submittals using tools like Procore.
• Assist with procurement: issuing POs, following up deliveries, and organising subcontractor agreements.
• Build scopes of work based on construction documentation.
• Attend site meetings (virtually or in-person) and record action items.
• Prepare regular project reports and progress updates for clients and stakeholders.
• Support safety compliance, including OHS documentation, contractor pre-qualifications, and inductions.

What We're Looking For:

• Previous experience in a project admin, contract admin or project coordinator role.
• Strong organisational skills and the ability to manage multiple priorities.
• Confidence reading construction drawings and communicating with trades.
• Experience with Procore
• A proactive, detail-focused mindset and team-first attitude.

Why This Role?

• Join a supportive and down to earth team with strong design and delivery experience
• Work on high-end commercial interiors across the health care industry.
• Gain exposure across the full project lifecycle – from design to delivery.
• Opportunities to grow with a business that values professional development.
• Receive a paid for gym membership, situated opposite the office.
• CBD based office, with flexibility on offer.
• Weekly team lunches and

Please click 'apply' if you think this role sounds suitable for your experience, alternatively, reach out to Sophia from Design and Build Recruitment on 0413 661 023 or [email protected]