Executive Assistant

Full-time | 12-Month FTC (with potential extension)

Sydney CBD - Hybrid Work Model
Salary: $95,000 - $105,000 + Super
Singaporean Global Network

Are you a well-organised, tech-savvy, and proactive professional with a flair for managing events, coordinating stakeholder engagement, and supporting senior executives? Join a global government agency with a meaningful mission: to connect people and opportunities with Singapore at its heart.

Our client are seeking an Executive Assistant to support their Regional Director here in Sydney. This role offers a unique opportunity to shape and support their mission to build a vibrant global community connected to Singapore.

About the Role

As Assistant to the Director (AD), you will play a vital role in driving the operational and community engagement efforts of our client in Australia. You'll provide high-level administrative and events support to the Regional Director and act as a key liaison between stakeholders across Australia and Singapore.

Due to the involvement with Singapore - the client are eager to meet candidates who have ties to Singapore - especially those who have lived or worked in Singapore, whilst also having a strong understanding of Australia.

Small team - just 2 people based in Australia - Headquarters in Singapore.

This is a hybrid position based in Sydney, 3 in-person workdays per week at a co-working space, and 2 days WFH.

Key Responsibilities

• Client & Partner Engagement
• Schedule and coordinate meetings with external clients and partners.
• Prepare briefs and materials to support engagements.
• Support post-meeting follow-ups and relationship development.
• Conduct market scans and desktop research as needed.
• Event Management
• Plan and execute events end-to-end (30-400+ attendees), including venue sourcing, vendor coordination, RSVP tracking, on-site support, and post-event reviews.
• Coordinate logistics for major community and business engagement events.
• Executive Support
• Manage the Director's calendar and travel arrangements (including flights, accommodation, and logistics) as well as bookings for key stakeholders travelling from Singapore.
• Coordinate domestic & international trips and ensure smooth operations during principal visits.
• Serve as the main point of contact for inter-office communication across time zones.

Who We're Looking For

You'll thrive in this role if you're:

• A strong communicator (written & verbal) with excellent interpersonal skills
• Highly organised and detail-oriented, able to juggle multiple priorities
• Tech-savvy, comfortable with tools like Salesforce, event platforms, and social media
• A self-starter who works independently and takes initiative without needing micromanagement
• Confident representing a government agency in external-facing situations

Key Requirements

• Minimum 3 years' experience in executive support, event coordination, or business operations
• Prior exposure to Singapore or regional/global networks is essential
• Willingness to attend occasional evening or weekend events
• Ability to travel 1-2 times per year to Singapore

Why Join Us?

You'll be part of an exciting global network committed to meaningful community building and international collaboration. This role offers wide exposure beyond administrative work - you'll gain insight into international commerce, diplomacy, and industry development.

We value curiosity, initiative, and continuous improvement. You'll be working closely with both the Australian and Singapore-based teams in a dynamic, fast-paced environment where your ideas and contributions matter.