Executive Assistant to the Executive Director, SCPAM (Clerk 5/6)

Join our Strategic Capital Planning and Asset Management Branch (SCPAM) at Ministry of Health for an exciting ongoing employment opportunity and be part of the team enriching health in millions of ways every day.

About us

• We offer robust development and growth support to all our employees, ensuring you have the resources and opportunities to thrive in your career.
• Our core values of collaboration, openness, respect, and empowerment are more than just words – they are the guiding principles that shape every aspect of our work.
• Explore boundless potential in a dynamic environment.
• Join a passionate team dedicated to innovation and creativity.
• Embrace a healthy work-life balance with our flexible/hybrid working hours.
• Committed to fostering diverse and inclusive workplace for all.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About this role

With your skills and experience, you can contribute to the millions of ways we are enhancing health and wellness while developing your career as part of the largest health organisation in Australia.

To provide a comprehensive range of high-level administrative support functions to the Branch Executive Director and the Branch to support the timely delivery of business initiatives to a high quality and standard.

Crown Clerk 5/6, starting salary from $97,027 - $107,059 p.a. plus Super and annual leave loading, with a 35-hour work week.

For more information, please read the full Role Description.

What you will be doing

The Executive Assistant to the Executive Director will provide direct administrative assistance to the ED of SCPAM. Day to day duties will include:

• Management of ED’s calendar
• Oversight of ED’s email inbox, including outgoing communications as direct
• Point of contact for external requests of the ED
• Branch Administrative Support

About you

We are seeking motivated and committed individuals who can support the work of NSW Health with:

• The ability to build and maintain relationships with key stakeholders from NSW Health, other government agencies in NSW and Australia, and the academic and industry sectors.
• Professional communication and interpersonal skills, adaptive to varied audiences
• Detail oriented work practices with focus on accuracy, rigor and pro-activity
• The ability to work in a small team with short task deadlines.

How to apply

At The Ministry of Health, we want you to make the most of the opportunities you will get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) explaining your interest and motivation in applying for this role and highlighting your relevant skills AND demonstrate your ability by attaching a response to the two target questions below.

Target Questions (1-2 pages)

1. Please describe what you consider are the three most important requirements when providing high level Executive support, and how you have demonstrated these requirements.

1. Please describe how you prioritise multiple competing requests and provide an example of where you have applied these skills in the workplace.

Use the link below to access our Capability Application tool, designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.

Capability application tool | NSW Public Service Commission

For role related queries or questions contact Vince McTaggart, Executive Director, Strategic Capital Planning and Asset Management Branch via email at [email protected] and quote REQ568361.

If you do require any adjustments to the recruitment process during the recruitment process, please contact Lisa Byrne on [email protected]

Closing Date: 11:59pm, Wednesday 14 May, 2025

Our commitment to diversity and inclusion

At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

Additional information

1. This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
2. For more information on applying visit the Ministry of Health Career portal
3. Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.