Executive Assistant

Are you an experienced Executive Assistant looking for your next challenge? My client, a leading Global Tech Company, seeks a proactive and highly organized individual to join their team. This is a fantastic opportunity to work in a dynamic, fast-paced environment where you’ll provide top-tier executive support, gain exposure to project management, and lead small initiatives.

What You’ll Be Doing

This role is all about keeping things running smoothly. You’ll be the go-to person for ensuring your managers stay focused on their priorities while you handle the details. Key responsibilities include:

Managing a complex calendar across multiple global time zones.

Coordinating regional events, quarterly All Hands meetings, and monthly team meetings.

Organizing domestic and international travel, including handling passport and visa requirements.

Processing expense reports and supporting purchase orders and procurement processes.

Tracking and managing budgets for travel and expenses.

Maintaining internal SharePoint sites and assisting with HR-related tasks.

Supporting executive visits and managing organizational assets.

Leading small projects and helping manage team interns.

What a Typical Day Looks Like

Calendar and diary management.

Budget allocation and expense tracking.

Coordinating projects and assisting with program management.

Communicating with internal and external stakeholders.

Managing travel arrangements and logistics.

Taking initiative to keep your managers organized and on track.

Why This Role?

This isn’t just an EA role – it’s an opportunity to grow. You’ll gain exposure to project management, lead small initiatives, and work closely with senior leaders in a global organization. If you’re someone who thrives in a fast-paced environment, loves taking initiative, and enjoys being the glue that holds everything together, this is the role for you.

What We’re Looking For

We’re after someone who’s not just great at what they do but also brings a positive, can-do attitude to the table. Here’s what you’ll need to succeed:

Proven excellence in administrative skills, with 3-5 years of experience supporting senior-level managers.

Strong planning, organizational, and communication skills.

Proficiency in Microsoft tools like Teams, Outlook, OneNote, and Excel.

Experience with travel scheduling, expense tracking, and budget management.

A proactive mindset, willingness to learn, and the ability to adapt to changing priorities.

Confidence to pick up the phone, manage stakeholders, and influence outcomes.

Bonus Points For

Previous experience in a global tech environment.

Familiarity with corporate policies and procedures.

A knack for building spreadsheets and tracking expenses with precision.

What’s In It For You?

A chance to work with a global leader in the tech industry.

Exposure to project management and opportunities to lead small initiatives.

A supportive and collaborative team environment.

The ability to make a real impact by keeping things running smoothly for senior leaders.

Apply today or contact Madonna Dunn for more information on [email protected] or 0493 649 989