Office Manager-Mandarin Speaking
Location: Eastern Creek NSW 2766
Report to :General Manager

Main Description：

Our client is a leading global provider of integrated automotive logistics services.They are seeking a highly organized and efficient Office Manager to oversee day-to-day administrative and
operational activities in our logistics company. The ideal candidate will have experience in administration
management within a fast-paced environment, ensuring smooth operations, supporting staff, and contributing to
the overall efficiency of the company.

Management Description：

• Be in charge of company level administration, including preparing periodical Director’s report on behalf of GM & Director of ALA for meeting and communication to headquarter in China.
• Be in charge of HR functions such as onboarding, employee records, and leave management, based on cooperation with HR service providers.
• Maintain health and safety policies, ensuring compliance with related industry regulations and Australian law.
• Oversee scheduling, travel arrangements, and event planning for management and staff.
• Be in charge of the general procurement process on behalf of the company, including but not limited to purchase contract for leasing & service contract, invoice validation & payment application to finance.
• Handling and updating official processes and systems for the company
• Provide administrative support and report to senior management and work as contact window for different departments from headquarter in China.
• Manage general procurement for upkeep material for office & warehouse operations, including order releasing, stock management, equipment maintenance, etc.
• Liaise with suppliers, vendors, and external service providers, including law firms, accounting firms etc.
• Supporting finance department for financial operations in Australia, including communication with local stakeholders, like banks, tax authority/agent, etc.
• Coordinate communication between different departments (warehouse, logistics, finance, etc.) to ensure smooth business operations.
• Supporting other tasks requested by GM of ALA

Operation Description:

• Company board report. - (Half-year, Annual)
• Official system document for company management and operation, including but notlimited to the process for HR, procurement and safety management.-(At request)
• Monitor the team's work efficiency, achievement of KPI and payroll management. -(Weekly or monthly)
• Ordering, payment and budget management for general procurement -(Weekly or monthly)
• Inventory management for office & warehouse operation -(Monthly)
• Other reports that requested by GM of ALA -(At request)

Main KPI:

• Performance of Company board report.
• Efficiency of management for HR and General Procurement.
• Feedback on the support from company staff and headquarter from China
• Performance on the budget management for General Procurement
• General operation efficiency of the office and warehouse
• Other KPI requested by GM of ALA

Requirements:

• 3+ years of office management experience, ideally within logistics or a related industry.
• Bachelor’s degree in business administration, Office Management, or related field (preferred).
• With pioneering and enterprising spirit, self-motivated.
• Strong communication and collaboration skills. Be capable of coordinating resources across various parties.
• Quick Learner and innovative, proactive research and leverage human factors and data analysis to pinpoint key elements.
• Proven experience as a Office Manager or in a similar executive assistant role, preferably in logistics or supply chain management.
• Knowledge of logistics processes, HR management or experience of company preparation in Australia is a plus.
  

** Applicants must be physically located in Australia and must be an Australian or New Zealand Citizen or a Permanent Resident of Australia

*Only shortlisted candidates will be contacted

If this sounds like the opportunity you have been looking for, then we’d love to hear from you. Please apply ASAP! Alternatively, please do not hesitate to directly reach Tiffany Thor via email to [email protected] or 0410 663 712