About the Organisation

This family office has played an active role in shaping Melbourne's property landscape, drawing on generations of experience to partner with developers and deliver landmark projects.

With a focus on fostering a strong sense of family and community in all its endeavours, they have a focus on achieving results whilst encouraging health and wellbeing.

About the Role

As the Executive & Operations Coordinator in this dynamic role, you will provide support to senior leaders across multiple business ventures.

You'll split your time between supporting a project team delivering development projects, assisting with personal family office tasks, and contributing to key business operations.

Collaborating closely with the family and other team members, you'll manage a blend of administrative tasks and personal responsibilities.

This is a unique opportunity to strengthen culture and engagement within a prominent family business network.

Duties:

• Calendar & Meeting Coordination: Manage the executive's calendar, scheduling appointments, meetings, and events to ensure smooth time management and avoid scheduling conflicts.
• Travel & Personal Assistance: Coordinate domestic and international travel, including flights, accommodation, and itineraries. Provide personal support with vehicle management, home maintenance, and family-related tasks.
• Event Planning & Coordination: Lead the end-to-end coordination of events, including the annual family retreat-managing accommodation, activity planning, and transport logistics.
• Culture & Engagement Support: Support internal culture initiatives by organising meetings, taking minutes & tracking action items.

Skills and Experience

• Exceptional organisational abilities with a strong attention to detail, ensuring all tasks and projects are meticulously managed.
• Ability to manage conflicting time and activity demands, prioritise tasks, and meet deadlines effectively while maintaining efficiency.
• Skilled in navigating and prioritising relationships, balancing administrative duties while effectively engaging with key stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with strong written and verbal communication skills.
• Experience in event coordination is a must.
• Experience working for a private family office or high net worth individual highly regarded.

Additional Info

• Work between two office locations, located on the outskirts of the CBD.
• Perm Full Time - 5 days in office.
• Paid on site parking.