Casual Arts and Events Assistant

Provide efficient administrative support to the Arts & Culture Unit and assist in delivering cultural events.

Enjoy the opportunity to work in a dynamic, creative environment

Salary $37.88p/h plus 11.5% Superannuation

We have an exciting opportunity for an experienced Casual Arts and Events Assistant to join our team at Willoughby City Council!

About us

When you join Willoughby City Council you join a close-knit team with a big impact. We are dynamic, diverse and future-focused. We value team players who are willing to roll up their sleeves and get the job done. We serve the community and make it our job to make people’s lives better. It’s all in a day’s work.

You’ll have the freedom to grow in your career alongside likeminded people who will support you every step of the way. You’ll be part of our transformation as a Council and shape the future for the residents of Willoughby. And you’ll do it all from a thriving hub in Sydney, in the culturally-rich area we are so proud to call home.

About you

You’re still finding your feet in your career and you’re looking for an organisation where you can learn from the best. You want to make a difference, to add value and to enhance the lives of real people. You’ll get that – and more- at Willoughby City Council.

We’re small enough to feel like a family but big enough to offer diverse opportunities and work environments. As a tightknit team, we take an active interest in your development. More than that, we lay it all on the table to teach you everything we know.

No two days are the same at Willoughby City Council. In our Community, Culture & Leisure team, you’ll need a broad set of skills and an eagerness to learn. As a customer-facing team member, you’ll respect the diversity of our community and be committed to leaving things better than you found them.

Collaboration is how we do things. We work together and always share our achievements. The work we do is important. And as a member of our team, you’ll wear that with pride.

About the role

As the Casual Arts and Events Assistant you will be a frontline champion for the provision of excellent customer service to stakeholders and clients. You will work both within the Arts and Culture unit and also with other teams across Council.

You will work closely with the Arts and Culture Operations Officer and the Arts and Culture Team Leaders to assist in the delivery of cultural events, exhibitions and creative activities in the City of Willoughby as part of the Arts and Culture Unit.

You will support a small team of professionals to deliver diverse, contemporary and cultural events and festivals, and provide efficient administrative support across the Arts & Culture Unit.

What you’ll be doing:

Assist with the collation and distribution of marketing material.

Assist with submitting and uploading content to various cultural websites and platforms.

Assist with database and mailing list maintenance, mail distribution and phone canvassing.

Assist with searching suppliers and pricing to inform purchases, raising purchase orders.

Assist with administrative tasks associated with coordinating and delivering exhibitions, performances, creative projects, symphony activities and music/cultural festival events.

Other administration tasks as delegated by Unit staff, including using booking systems.

Mind Council’s art spaces during exhibitions, invigilating artworks, monitoring visitation, providing information about the artworks and opening/closing procedures.

Assist with the prepping the installation of artworks in both gallery and public space settings.

Front-facing customer service during festivals and events.

Bump in/out of the Chatswood Mall Market and other events, involving pedestrian and vehicle traffic management, and providing access and supplies for contractors.

Manual work and moving of heavy equipment during event setup and pack down.

Crowd management during festivals and events.

Adhere to the principles of Work, Health and Safety (WHS) and Equal Employment Opportunity (EEO).

Requirements:

Tertiary qualifications in any area of cultural production, including visual arts, music, performance or event management and/or significant relevant experience

Highly proficient intermediate level skills in Microsoft applications such as Word, Excel and Outlook.

Experience in records management.

Ability to adapt and learn HRIS and training systems.

Strong experience in data entry.

Well-developed communication skills, verbal and written.

Proven ability to maintain confidentiality.

Well-developed organisational and interpersonal skills.

Excellent attention to detail.

Demonstrated ability to work as part of a team.

Highly customer and delivery focused.

Willingness to learn and provide input into organisational improvements

How to apply

Apply now to join us at Willoughby City Council where you can add value and be valued for the meaningful work you do.

When you work at Willoughby Council, you will work with a diverse group of like-minded people who have people and the community at the forefront in everything we do. Check out our employee benefits on our careers page to see:

Where you can look after yourself and your loved ones

Where you can enhance your wellbeing

Where you can grow, develop and be part of a team

https://www.willoughby.nsw.gov.au/Council/Working-with-us/Careers

Enquiries: Simone Carson– Arts and Culture Operations Officer– 02 9777 7814.

Applications must address all of the key responsibilities outlined in the Position Description.

Please note being fully vaccinated for Covid-19 is a requirement prior to commencement of employment with Willoughby City Council, except where a medical contraindication certificate is provided.

Successful candidates may be required to undertake pre-employment screening including police and qualification checks.

Applications close: Sunday 1 June 2025 at 11:30pm

Please note recruitment activity may commence before the closing date