The Company

Pilbara ISOCo Limited is the government appointed independent system operator for the North-West Interconnected System (NWIS), an electricity grid serving mining, industrial, commercial and residential loads in Western Australia’s Pilbara region.

The Company was registered in June 2021 as an incorporated not-for-profit public company limited by guarantee under the Corporations Act 2001.

The current members of Pilbara ISOCo are the three interconnected registered network services providers – APA, Horizon Power and Rio Tinto.

About the role

We're looking for an experienced Administration and Communications Officer to join our team (part time 5-6 days per fortnight). This position manages and coordinates administrative functions across the Pilbara ISOCo, including administration, office management, communications and assist with financial administration.

Duties:

Administration

Supports the executive team with coordination of administrative tasks including organising meetings, training and travel arrangements

Oversees record keeping including file creation, retention, storage, maintenance and disposal of records

Coordination and record keeping for the Board of Directors through a Board portal

Schedules and coordinates reviews of company and Board policies and procedures

Assists with recruitment and onboarding processes

Assists with creating and coordinating project and task tracking reports

Office management

Responsible for the day-to-day running of the office, including liaising with building management, arranging access passes, and being the point of contact at London House.

Maintains office supplies and equipment including stationary, consumables, laptops, phones and printers

Liaises with external IT supplier for IT related issues, ordering of new IT assets and software

Point of contact and authorised representative of the business for IT and communications

Communications and stakeholder engagement

Setting up whole-of-office and industry workshops

Maintain a stakeholder database and coordinate external facing email communication updates

Updates and maintains the website

Creates forms, procedures, templates, flowcharts and reports such as the Annual Report and Strategic Plan in Canva

Financial

Onboard new suppliers including vetting and maintaining the Supplier Conflict of Interest Register

Assists with project expenditure tracking

Tracks invoices, corporate card expenditures, manages petty cash reimbursements, and ensures compliance with financial policies.

Coordinates the processing of claim forms (travel, overtime, allowances), Working from Home authorisations, and other branch agreements

About you

Proven experience in a corporate service, business support or administration role

Strong written and verbal communication skills

High level to detail and a multi-tasker

Team orientated and able to work independently

Desired skills, knowledge and abilities

Experience with developing forms/procedures in Canva highly desirable

Experience within the energy industry highly desirable but not essential

Flexibility to take on other ad-hoc duties if required

Benefits of Working with ISO

Employment Type: This is a Permanent Part-time role (5-6 days per fortnight)

Close working team with easy access to management

Hybrid & dynamic working arrangements

Competitive salary

Based in Perth’s central business district, within walking distance to the train and bus stations

Professional development available

Opportunity for fast development and responsibilities

Supporting the secure, reliable and efficient progression of Western Australia’s energy transformation in the Pilbara

Find out more about Pilbara ISOCo here: www.pilbaraisoco.com.au or contact [email protected].

How to Apply

To apply now, please submit your cover letter and resumé to [email protected]

Applications Close

5pm on Wednesday 28 May 2025