About the Role

Penelope Homes is a fast-growing residential building company based in Chermside West. We’re looking for a proactive and reliable Administration Assistant to join our close-knit team. This is our first internal admin hire, so you’ll be stepping into a pivotal role that will evolve as the business continues to grow.

You’ll be responsible for keeping our operations running smoothly — supporting the Director, Site Managers, trades, and clients across various aspects of the business. From project coordination to document preparation, your work will help keep our builds efficient and our clients informed.

We offer a casual position of 15–20 hours per week, with flexible scheduling (school hours welcome) and the potential to work from home after 3 months.

Key Responsibilities

Provide administrative support to the Director and Site Managers

Prepare and manage contracts, variations, and job documentation

Maintain accurate and up-to-date records in our CRM system

Assist with scheduling and coordination of trades and suppliers

Manage timesheet entries and assist with payroll using Deputy

Draft emails, reports, and client communications

Support project submissions, compliance paperwork, and general office duties

Maintain digital filing systems and update project/job notes

What We’re Looking For

Experience in administration (construction or trades industry preferred)

Excellent organisational and time-management skills

Friendly and professional communication skills (written and verbal)

Proficiency in Microsoft 365 (Outlook, Word, Excel)

Ability to work independently and handle multiple tasks at once

Experience with CRM systems, DocuSign, or Pipedrive is a bonus

Willingness to learn platforms like Deputy, Buildxact, and Xero

Confidence using Mac and Apple-based systems is ideal

Why Join Penelope Homes?

$30–35/hr casual rate based on experience

Flexible hours – perfect for parents or those seeking work/life balance

Friendly, supportive team with a down-to-earth culture

Office in Chermside West with work-from-home flexibility available after 3 months

Branded company uniform

Ongoing mentoring and growth opportunities as the business expands

How to Apply

Please email your CV and a brief cover letter outlining your experience to [email protected]

We’re excited to welcome the right person into our growing team!