We’re seeking a proactive and highly organised Office Coordinator to support our dynamic team and ensure the smooth daily operations of our head office. Reporting directly to the Group Director of Human Resources, this role is key to providing seamless administrative, finance, and operational support across all business units.

About the Role

As the Office Coordinator, you will be the engine room of our workplace — keeping everything running smoothly while building strong working relationships with key stakeholders including the CEO, General Managers, Human Resources, Legal, Finance, Construction, and Development.

This is a hands-on role that blends traditional office administration with finance processing, CRM support, and fleet management. If you're someone who thrives in a busy environment, has an eye for detail, and takes pride in creating a well-run office, we want to hear from you.

Key Responsibilities

Manage all aspects of office administration including reception duties, mail, kitchen and stationery supplies, and general maintenance.

Provide direct support to the MD and CEO including calendar coordination, document preparation, and credit card reconciliation.

Assist with finance tasks such as verifying sales in Salesforce, managing expense claims, purchase orders, and fleet-related reconciliations.

Update CRM systems with sales data and documentation for the Development and Sales teams.

Coordinate site access for agents, buyers, and valuers as needed.

Oversee vehicle fleet management including registrations and compliance tracking.

Maintain legal document registers and safe custody of critical records.

Skills Required

To be successful in this role, you will come with the below skills and experience:

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Proficiency in MS Office

Proven experience as an administrative assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment

Able to bring energy, initiative, and professionalism to every task.

Able to communicate clearly and thrive in a fast-paced, collaborative environment.

Experience

Previous experience as an Office Coordinator or Administrative Assistant (essential)

Competent in Microsoft Office Suite (Excel, Word, Outlook)

Experience with Salesforce, Concur, and CRM/expense systems (desirable)

Strong organisation skills, time management, and communication skills

Tertiary qualification in business or a related field (preferred)

About the Company

GEOCON is Canberra's powerhouse integrated property enterprise with capabilities across development, construction, hospitality management and investment.

Our hallmark is architecturally stunning buildings that deliver a new standard of contemporary living. We set the benchmark for high-rise residential and hotel accommodation in Canberra, and continue to grow, innovate and diversify.

Our Culture

Geocon has a fast-paced and dynamic environment where we expect our people to achieve and deliver; our team is collaborative and supports diversity and inclusion. In return, our people are rewarded with continuous career development and training, as well as the opportunity to work on some of the most unique projects in Australia.

Benefits

Generous rebates on Geocon residential purchases

Discounted rates on overnight accommodation / food and beverage across Iconic Hotels

Health and wellbeing programs and discounted gym memberships

Continuous in-house training and career development opportunities

Opportunity to work with one of the best and diverse property development firms in the country

If you are interested in this opportunity, please click “APPLY NOW” and submit your resume with a cover letter.