Virtual Assistant – Sunshine Coast Based (Full Time)
Admin & Operations Support for High-Level Business Clients

We’re looking for a proactive, highly capable Virtual Assistant to join our team in a full-time role supporting a portfolio of Australian businesses with administrative and operational tasks.

This is a fast-paced position suited to someone with a strong background in admin and ops support — someone who thrives on structure, takes initiative, and can confidently manage day-to-day operations across multiple clients.

While you’ll mostly work from home, this is a Sunshine Coast–based position and only open to local applicants.

Key Responsibilities

Manage inboxes, calendars, bookings, and client communication across varied businesses

Support quoting, scheduling, document control, and software setup

Adapt quickly to new systems — our clients use a range of job management platforms and CRMs

Handle complex email setups and operational workflows

Communicate professionally with clients and take ownership of outcomes

What We’re Looking For

Based on or near the Sunshine Coast, QLD

Proven experience in admin, EA, VA, OBM, or Operation support roles

Strong tech confidence, especially with tools like ServiceM8, Simpro, Trello, and other task management software

A process-driven mindset with the ability to spot gaps, improve workflows, and create structure

Excellent written and verbal communication

Ability to work independently, juggle competing priorities, and stay organised

A reliable home office setup and strong internet connection

Experience supporting trades, construction, or consulting businesses is a plus

Familiarity with quoting, scheduling, or project coordination tools is also an advantage

Why Join Us

Full-time, long-term role with real variety

Flexible day-to-day structure with local support

Work across a range of industries and make a tangible difference

Friendly, no-fuss team that values autonomy, clarity, and initiative