Are you an experienced and detail-oriented Administrator looking for your next challenge? Join our dynamic team as an Operations Administrator and play a key role in supporting the daily operations of our growing business.

About Confirma:

Confirma Pty Ltd is a leading contractor specialising in structural remediation and protection systems. With a commitment to excellence, we provide high-quality services across the industrial, civil, commercial, and residential sectors. We aim to ensure that every project meets the highest standards of workmanship, safety, and professionalism.

About the Role:

Reporting to the Branch Manager, you will be responsible for a range of administrative tasks that ensure the smooth operation of our projects and office functions. From job setup and invoicing to liaising with clients and coordinating HR documentation, this is a varied role that requires efficiency, accuracy, and excellent communication skills.

Key Responsibilities:

Input and manage time sheets, job sheets, and costs using Xero and Simpro

Payroll, Accounts Payable and Receivable in Xero (including Invoicing and Purchase Orders)

Set up and maintain project files from initiation to archive

Prepare monthly reports for shareholders

Order materials, consumables, and workshop items

Conduct monthly stocktakes

Liaise with clients and sub-contractors as needed

Manage H&S, QA, and Enviro ISO documentation for projects

Book staff training, medicals & drug testing

Coordinate staff onboarding and HR documentation for new employees

Co-ordinate vehicle maintenance and repairs

Arrange travel and accommodation for offsite work

Maintain tool management system

Organise uniforms and clothing for staff

Handle vehicle accident claims with insurance

Maintain staff training registers and project references

Update company manuals with procedures and tasks

About You:

To be successful in this role, you will have:

Previous experience in office administration

Strong written and verbal communication skills

A professional and friendly telephone manner

Excellent attention to detail and organisational skills

Experience using Microsoft Office Suite

Experience with Xero accounts payable, receivable, and payroll

Experience with Simpro is desired but not essential

A current Australian driver's license

What We Offer:

A supportive and collaborative team environment

Opportunities for professional growth and development

Competitive salary based on experience

A varied and engaging role with autonomy and responsibility

If you are a proactive and motivated professional with a strong administrative background, we want to hear from you!

How to Apply:
Click 'Apply Now' and submit your resume along with a cover letter outlining your relevant experience and why you’re the perfect fit for this role.

Join us and be a key player in our continued success!