About Us – Vesuvio Pasta

At Vesuvio Pasta, we are dedicated to crafting high-quality, artisan pasta using traditional techniques and the finest ingredients. Rooted in Italian culinary heritage, we bring authentic flavours to kitchens, ensuring excellence in every bite. Our passion for quality and tradition drives us to create pasta that inspires both home cooks and professional chefs.

The Role

We are seeking a highly organized and detail-oriented Operations Administration Assistant to join our team. This role is ideal for someone who enjoys supporting operational systems, has strong administrative skills, and thrives in a dynamic office environment.

The Operations Administration Assistant provides administrative support to the operations team, assisting in ensuring the smooth and efficient management of daily business activities. This position is responsible for a range of tasks that include supporting of logistic activities, record-keeping, communication, and aiding various operational functions to help maintain an organized and productive work environment.

Key Responsibilities

Provide general administrative support to the operations and management team.

Perform data entry and maintain financial records, including generating daily invoices.

Receive and process orders from wholesale clients, ensuring accuracy in order details and timely fulfillment of delivery commitments.

Assist with scheduling and coordinating production and delivery requirements.

Provide retail assistance in a small retail environment including shop presentation, promotional displays, cash handling, and delivering excellent customer service.

Assist with procurement processes, including securing new vendors, tracking orders and inventory levels.

Maintain accurate and up-to-date records of operational activities, including orders, deliveries, and inventories.

Liaise with suppliers, clients, and internal teams regarding operational matters and queries.

Assist with employee onboarding and accurate timesheet recording to support workforce management.

Ensure effective communication across various departments to facilitate smooth operations.

Assist in maintaining quality control by ensuring operational processes align with the company’s standards and objectives.

Experience

Previous administrative or operations experience is preferred.

Key Competencies

Strong organizational and time-management skills.

Excellent communication skills, both written and verbal.

Ability to manage multiple tasks and priorities simultaneously.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).

Proficient in MYOB AccountRight.

Familiarity with office management systems and databases.

Strong numerical and data entry skills with high attention to detail.

Demonstrates exceptional customer service skills.

Attributes

High attention to detail and accuracy.

Ability to work efficiently with virtual task management systems to track and complete assigned tasks.

Strong communication and problem-solving skills.

Ability to work independently and collaboratively within a team.

Possess a positive and professional attitude.

Availability

We are seeking a candidate who can start immediately and is available for some paid Saturday training sessions before the official start date and during the initial onboarding period.

Casual contract with a stable roster

Work schedule: Monday to Friday, 8:00 AM – 4:00 PM with some potential variation for scheduling.

How to Apply

If you feel you would be a positive addition to our team, we’d love to hear from you!

📌 Please apply through Seek Applications only.
📌 Applications in person or by phone will not be accepted.

If you have any questions about the role, please email [email protected]