Are you a proactive and highly organised professional with a knack for coordinating office operations and supporting key stakeholders? Do you thrive in a dynamic, fast-paced environment and seek a role that offers variety and growth?

About the Opportunity
Ventia is seeking an Office Coordinator to join our Across Government Facilities Management Arrangement (AGFMA) contract. This permanent full-time position, based at the AGFMA Head Office on Wakefield Street in the Adelaide CBD, involves overseeing the day-to-day operations of the office and providing support to our regional offices.

In this role, you'll provide administrative support to the General Manager and the wider Ventia team, assist with coordinating office supplies, and ensure IT support is available when needed. You'll also help organise corporate events and maintain a clean and organised office environment. Other responsibilities may include managing mail distribution, greeting visitors, and ensuring that kitchen and office supplies are consistently stocked and replenished.

If you're detail-oriented, adaptable and eager to develop your skills in a dynamic team environment, we'd love to hear from you!

Benefits:

• Competitive Hourly Rate
• Make this role your own
• Temp to Perm opportunity

Key Responsibilities (include but are not limited to):

• Office Operations: Oversee daily office functions, including managing office services such as filing, photocopying, and ordering supplies; maintaining cleanliness; and preparing meeting rooms, including catering as needed.
• Mail & Visitor Coordination: Distribute incoming mail, check the mailbox daily, greet visitors, ensure they sign-in and escort them as needed.
• IT & Supplies Coordination: Coordinate basic IT support with the IT Hub technician when required. Order and maintain office supplies, stationery, first aid kits, fire extinguishers, and uniforms.
• New Starter & Regional Office Support: Assist with IT setup for new starters. Manage and replenish regional office supplies, raise Purchase Orders, and ensure invoice reconciliation and goods receipt.
• Administrative Support to General Manager: Provide administrative support by reconciling expenditures (SAP Concur), booking travel, managing calendars, scheduling meetings and preparing reports and presentations.

About you:

• Tertiary qualifications in Business Administration. (Highly regarded)
• Demonstrated experience is a similar role, coordinating office operations.
• Intermediate to advanced skills in PowerPoint, TEAMS, SharePoint, and financial reporting databases.
• Strong organisational skills with the ability to manage multiple tasks for various stakeholders while meeting strict deadlines.
• Excellent written and verbal communication skills, with the ability to collaborate effectively and maintain discretion.

About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans and spouses and people with disabilities.

To Apply

To be considered for the role, you will be required to undertake an National Police Check and a pre-employment medical assessment.

Click "Apply Now" to be directed to our career page to apply online.