Lotus People are proud to partner with a leading financial services organisation to recruit a proactive and professional Office Coordinator. This hands-on role supports senior leaders and office operations in a fast-paced, dynamic environment. We’re seeking someone who takes pride in being proactive, warm, agile, and relationship-focused, with the initiative to step in wherever needed.

About the Company:
This is an exciting time to join a rapidly growing financial services organisation that is leading the way in transformational projects and innovation. With a global presence expanding fast, this business is scaling operations and investing in its people, technology, and culture. Their Melbourne office is energetic, professional, and highly collaborative. If you’re looking for variety, impact, and a strong team culture, this is the opportunity for you.

The Role:
A two month temporary Office Coordinator opportunity, full-time Monday -Friday, office based role, ASAP start. You’ll be the go-to person in the office keeping daily operations running smoothly and creating a seamless experience for employees, visitors, and stakeholders. This is a varied high-impact role that goes beyond the front desk. You’ll manage facilities, onboarding, administration, and internal events, building strong relationships across the business and playing a central role in the day-to-day rhythm of the office.
Reporting to the HR Business Partner you’ll work alongside experienced Executive Assistants and a collaborative leadership team. It’s an exciting opportunity to lay the groundwork for future growth in Executive Support, Operations, or Facilities.

The Duties:
• Welcome guests, manage reception inbox, and issue staff/visitor passes
• Coordinate meeting rooms and assist with AV setups alongside IT
• Manage stock and supplies for office
• Support onboarding: prepare welcome kits, IDs, and staff logistics
• Liaise with HR, Facilities, Concierge, and external vendors
• Distribute mail and manage couriers and deliveries
• Assist with internal events, communications, and office-wide updates
• Maintain OH&S compliance and manage safety procedures
• Keep shared spaces organised and presentation-ready
• Maintain and improve office procedures and workflows
• Provide ad hoc support to teams across the business

Skills & Experience:
• 3+ years in office coordination or front-of-house role
• Warm, confident, and skilled at building relationships
• Agile, proactive, and solutions-focused
• Tech-savvy with Microsoft Office and booking systems
• Familiar with OH&S and compliance requirements
• Comfortable managing admin, facilities, and vendors
• Full working rights (PR or citizenship required)
• Immediately available to start

How to Apply:
Click APPLY or email Chloe Cashman at [email protected] for a confidential discussion.
At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We respond to every applicant and will strive to ensure you have a positive experience with us!