We are currently seeking a self-motivated administration assistant to join our small professional team and contribute to the overall effectiveness of the office.

Road Safety Service & Maintenance are Melbourne’s leading workzone professionals, specialising in all types of road safety products.

Working in the role of Office Administrator, you will thrive in a collaborative and fast-paced environment and support with effective communication between stakeholders, and adherence to project schedules and deliverables. You will play a crucial role in ensuring the successful execution of projects, coordinating with various stakeholders, and maintaining efficient project workflows.

For the right person, this position will be a full-time position, with training and guidance provided on the job.

Key Responsibilities:
• Managing incoming calls and email queries, and redirecting them as needed
• Requesting quotes for product from various suppliers as needed
• Ordering stock/materials from suppliers
• Providing administrative support with various ad hoc duties, as required by the seniors
• Handle a range of administrative tasks including data entry, filing, and calendar management
• Booking couriers for necessary pickups & deliveries
• Assist in organising and scheduling meetings when needed
• Maintain office supplies and equipment
• Collect and file all essential documentation
• Completing paperwork/job sheets for scheduled works for installation crews
• Assist in booking vehicle & machinery services if needed
• Assist with safety paperwork

What we need from you:
• A ‘can do’ attitude
• Display initiative, can multi-task, and be able to work in a team and independently
• Experience in a customer service role
• Must have solid computer literacy and experience in Microsoft Office Suite
• Excellent communication skills with the ability to liaise with internal and external parties
• Experience with accounting software Xero
• Ability to handle multiple tasks and adapt to shifting priorities
• High attention to detail