Office Manager

Ambrose Building Group PTY LTD

14A/21 Cook Road, Mitcham Vic 3132

Office Management (Administration & Office Support)

Full time (40 hours per week)

Instagram: @Ambrose_building_group

About Us:

We're a dynamic and fast-growing construction company based in Mitcham, VIC, passionate about building quality and innovation. We're seeking a dedicated and organized Office Manager to join our team and play a crucial role in our company's growth and success.

About the Role:

As our Office Manager, you'll be the backbone of our office operations, managing administrative tasks, coordinating communication, and ensuring smooth workflows. This is a hands-on role where you'll have the opportunity to directly impact the company's success.

On a typical day, you will do the following:

Be our system champion, use our job management system to create, schedule, order and invoice jobs. Experience with simPRO, or similar, highly desirable but not essential.

Protect CEO’s Time: Filter all inbound requests to keep an eye out for those people/places/things that are important and help prioritize them.

Job preparation: collecting required documentation and deposits from customers, purchasing insurance, liaising with customers and trades.

Job scheduling: Collecting contractor availability on a weekly basis, ensuring a steady flow of jobs remain in the pipeline.

Answer customer enquiries via phone and email & manage shared inbox.

Confirm material orders and deliveries.

Ability to liase with potential clients, architects and designers and create new project opportunities for the company

Keep customers informed of their jobs with a weekly update and following them up for a Google review. We want a 5 star service for each and every customer.

Reviewing supplier and contractor invoices for approval through to accounts. You will also work with our offsite bookkeeper.

Manage the day-to-day administrational tasks required by the business including sourcing trades, maintaining vehicle & equipment registers, managing apprenticeship compliance and other tasks as required.

Create and maintain company policies and procedures as required.

About you

To succeed in this role, you need the following attributes:

2+ years' experience in a similar role within the trade or construction industry.

Proven record in job coordination / scheduling and managing administrational tasks.

Experience with simPRO, or similar, not essential however is favourable

Experience with Xero

Experience in building the foundations of a young company is a plus

You are looking for a role that eventually allows you to autonomously make decisions with the best interest of the business in mind

You have a willingness to learn and develop

High attention to detail. There are many moving parts in this industry and it is important to be on point, every time

You own your mistakes (we all make them!)

You pick-up technology quickly and know your way around a computer

You take initiative and are a good problem solver

You are a great leader and have the ability to problem solve and overcome challenges with me, members of the team or on your own

You have killer communication skills and love building rapport with customers and key stakeholders (i.e. subcontractors and suppliers)

You are adaptable and responsive and understand that in this industry has many variables and that even the best laid plans can change

Why you would love working here!

You can grow with the company and make the role your own.

Monthly lunches and bi-annual team celebrations

Small, close-knit team

Supportive work environment

It's not a routine job, IF YOU LOVE CHALLENGES, THIS IS FOR YOU

Competitive salary package

To Apply

If you’re a highly organised and motivated individual with a passion for contributing to a young, fast growing and dynamic business, we encourage you to apply.

Please send your resume and cover letter to:

Murphy Ambrose

[email protected]