About the Role

Our client is seeking an organised and proactive Office Administration Assistant to provide efficient administrative and office support services within their Newcastle office.

This is a hands-on role ideal for someone who enjoys variety, takes pride in creating a professional and welcoming environment, and thrives in a busy corporate setting.
Key Responsibilities

• Manage reception duties including answering phones, greeting guests, and handling deliveries.
• Provide general administrative support such as document preparation, mail management, catering, and ordering supplies.
• Coordinate meetings and events including scheduling, room setup, and catering arrangements.
• Assist with raising and receipting purchase orders and supporting office functions and social events.
• Support onboarding of new employees, including IT setup and orientation to office systems and safety.
• Maintain tidy, organised office spaces and ensure meeting rooms and vehicles are managed efficiently.
• Liaise with external suppliers and building management to resolve maintenance and cleaning issues promptly.
• Act as the key contact for IT-related enquiries and ensure meeting room systems function effectively.
• Maintain office registers, databases, and filing systems as required.
• Provide administrative assistance to the Executive Leadership Team and People & Culture team as needed.

Skills & Experience Qualifications:

• Certificate or Diploma in Business Administration (or equivalent).
• Current Australian driver’s licence.

Experience:

• Minimum 3 years’ experience in a similar administrative or office coordination role.
• Previous experience in a corporate environment is essential.
• Proven ability to manage office operations and liaise effectively with internal and external stakeholders.

Skills & Competencies:

• Intermediate Microsoft Office skills (Teams, Word, Excel, PowerPoint, Outlook).
• Exceptional organisational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to work independently and maintain confidentiality.
• Professional, approachable, and customer-focused attitude.
• Positive, proactive mindset with a commitment to excellence.

Why You’ll Love This Role

• Join a collaborative and professional team environment.
• Play a key role in ensuring seamless office operations.
• Enjoy a varied role with opportunities to contribute across multiple areas.