About the role

The Business Support Officer will work in the Board Secretariat Team to provide administration support to the Games Independent Infrastructure and Coordination Authority Board and its Committees, as well as providing general administration support to the broader team.

Working closely with the Board Secretary, you will assist with diary management, meeting coordination, travel management, mailbox management and ensure accurate record keeping.

As the team’s Business Support Officer, you will undertake a variety of activities to support the effective functioning of the team, including expense reimbursements, records management, overseeing correspondence and provision of logistical support.

In joining the Authority, you will join a team of hard-working professionals, dedicated to preparing Queensland for the 2032 Olympic and Paralympic Games.

The salaries on offer are between $95,000 and $101,000 total remuneration per annum, which includes 12.75% superannuation. This is a 6-Month contract with the possibility of extension.

About the Authority

The Games Independent Infrastructure and Coordination Authority (GIICA) is laying the foundations for the 2032 Olympic and Paralympic Games and beyond.

Hosting the world’s largest sporting celebration is a privilege that will define Queensland for the rest of the 21st century, driving economic growth, sustainability, connectivity, and healthier, more-inclusive communities.

GIICA will deliver 17 new and upgraded venues, from Brisbane’s Main Stadium to key sporting infrastructure across the state.

We are building a legacy that transcends the Games, transforming Queensland to ensure we thrive on the world stage showcasing our vision, culture and lifestyle.

GIICA is committed to delivering exceptional service and accelerating our state's transformation by bringing together communities, industries and governments.

We are ensuring every project we deliver for the world's largest sporting celebration is making a transformational difference to the Queensland community.

About your Responsibilities

Manage the Board Secretariat mailbox, triaging incoming messages, responding where appropriate and raising awareness of high priority communications requiring attention with the Board Secretary.

Ensure all Board related records are kept and maintained within the records management system and the Diligent Board Management system.

Undertake a broad range of administrative duties to support the Board and the broader team, including but not limited to, meeting room bookings, ordering catering, arranging travel, printing, corporate card reconciliations and stationery orders.

Coordinate logistics for Board and Committee meetings, events and travel.

Maintain confidentiality on sensitive Board related communications and briefing materials.

Assist with coordination and distribution of Board and Committee papers, actions and decisions, ensuring they are circulated within agreed timeframes.

Create and maintain registers and email distribution lists related to Board Secretariat functions.

Assist with licence administration and contract management of Diligent Board Management software.

About You

Excellent written and verbal communication skills, with the ability to develop rapport with a wide and complex range of senior stakeholders.

A passion for accuracy, using your keen eye for detail, including accurate and timely record keeping. ​

Works well under pressure and in a fast-paced work environment, whilst maintaining a professional and friendly demeanour, with a collaborative and customer centric approach to work.

Highly organised, with the ability to influence others to ensure deadlines are met.​

Demonstrates discretion and maintains strict confidentiality, ensuring that sensitive information is handled with integrity and in accordance with organisational protocols.

Ability to adjust work schedules to meet the requirements of the Board, including working outside standard business hours on occasion where needed.

Demonstrated experience using HP TRIM Records Manager will be highly regarded.

Demonstrated experience working with Boards and/or senior executives will be highly regarded.

About our Workplace

We are inclusive. We are committed to building an inclusive culture that respects and promotes human rights and diversity. We foster a respectful workplace culture that is free from all forms of harassment, workplace bullying, discrimination and violence. We are an inclusive, equal employment opportunity employer. We encourage applicants who represent Aboriginal and Torres Strait Islander peoples, all genders, ethnicities, ages, languages, sexual orientations, and people with disability or family responsibilities to apply.

We are solutions focused. Our work is fast paced and often complex. Decision making, problem solving and dealing with ambiguity are key components of what we do. Our team’s ability to assess risk and apply sound judgement is critical to our success.

We are agile. As a newly formed independent statutory authority, our team can help establish tailored best-practice processes and contribute to our state’s future. Team members’ roles and responsibilities may evolve over time. Our team’s willingness to be agile and undertake any work that may reasonably be expected is critical.

We offer unique experiences. The work we do is unique and a once-in-a-lifetime opportunity. With professional development opportunities embedded in what we do, our workforce can grow skills and capabilities on the journey with us.

How to apply

Please submit:

Your current CV

1 page cover letter outlining your relevant experience in similar roles, and how you believe you are the right person for this position.

Applications close Tuesday 18 November 2025 at 5pm AEST, applications will be shortlisted as they are presented.

For any queries regarding this role, please contact [email protected] (however all applications must be received via seek.com.au).

Join the Authority and take this once-in-a-lifetime opportunity to help create a more inclusive, sustainable and connected society – all because we are hosting the Games.

Additional information

Applications from candidates with full working rights for the full duration of the appointment will only be accepted. Visa sponsorship is not available for this role.

A probationary period of 3 months will apply.

There are no mandatory conditions or qualifications for this position.

Successful applicants will be required to undergo pre-employment checks as part of our recruitment and selection process, which may include the following:

Criminal history check

Evidence of your right to work in Australia

Disclosure of any previous serious disciplinary action taken against you.

Disclosure of any employment as a lobbyist (must be provided within one month of taking up the appointment).

Your personal information will be held securely and accessed only by those directly involved in the recruitment process. Information obtained through employment screening is treated confidentially and will only be used to assess your suitability for employment with us and your contribution to our diverse workforce.