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We're on the lookout for a proactive Business & Project Support Officer to provide vital administrative support across tenders, sales documentation, supplier onboarding, and office setup. This is a diverse and hands-on role that also assists contract and project administration activities, ideal for someone looking to grow within a project-focused environment.

Key Responsibilities

Administrative & Sales Support

Prepare and format tender submissions, sales proposals, and client-facing documents

Coordinate contributions from internal stakeholders to meet tight deadlines

Maintain version control and accurate submission records

Supplier & Office Setup

Support supplier onboarding and manage supplier records

Coordinate procurement and logistics for setting up a new office (furniture, IT, utilities)

Assist with the day-to-day operational needs during the setup phase

Project & Contract Administration

Assist project teams with documentation, deliverables tracking, and reporting

Support contract preparation, compliance checks, and documentation

Maintain up-to-date registers for contracts, insurances, and key records

General Office Support

Provide administrative assistance to the broader team

Handle ad hoc tasks to ensure smooth operations

About You

Essential Experience & Skills:

Previous experience in an administrative or support role within construction, engineering, professional services, or similar industries

Minimum 1-2 years of administrative experience required

Highly organised with excellent attention to detail

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Strong multitasking and time management skills in fast-paced environments

Confident communicator – both written and verbal

Australian citizenship or permanent residency required

Desirable:

Exposure to tendering processes or project-based environments

Familiarity with document control or contract management software

Understanding of procurement or supplier onboarding procedures

Attributes for Success

Collaborative and team-oriented, willing to assist across functions

Passionate about career development in project or contract administration

Motivated to contribute to a positive team culture and help build a new office from the ground up

What We Offer

A unique opportunity to be involved in setting up and growing a new Brisbane office

A supportive and inclusive team environment

Exposure to diverse projects and the opportunity to develop your career in project/contract support

Competitive salary package

Ready to take the next step in your administrative career?
If you're organised, motivated, and ready to grow within a dynamic and supportive environment — we want to hear from you!

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