The Administration Officer will support and assist the Project Manager, Operations Manager, Finance Officer and perform general administration functions of the company.

Specifically

¨ Act in a way that promotes the image of the Company by answering telephones, letters and customer enquiries in a courteous manner.

¨ Maintain stock control records.

¨ Collate job information and files.

¨ Prepare and maintain proposal folders for current proposals/quote requests.

¨ Assist with the preparation of quotations / expressions of interest / tenders.

¨ Under direction from the Projects Manager, assist with sourcing and ordering materials for projects.

¨ Assist with the preparation and completion of Quality Assurance documentation for projects.

¨ Purchasing of stationary and staff amenities, uniforms, etc.

¨ Miscellaneous administrative duties.

¨ Maintain vehicle/ machinery maintenance registers.

¨ Assist in the development and maintenance of the company website

¨ Carry out all administrative and finance tasks as directed

¨ Keep the office environment in a clean, organised and presentable manner at all times.

¨ Record accurate and detailed messages where staff are not available to take incoming calls.

¨ Contribute to and being part of the business culture where teamwork, cooperation, customer service, quality, safety and environment are the focus.

¨ Contribute to the establishment and maintenance of suitable communication channels for the efficient passage of information throughout the organisation.

¨ Contribute to the establishment and maintenance of a healthy and safe work environment to protect personnel, clients, plant, equipment and visitors and the protection of the environment.

¨ Adhere to environmental controls to fulfil company and individual obligations.

¨ Contribute to a culture of continuous improvement.

¨ Ensure a culture of customer service where quality, safety, environment are an integral part of all activities.

¨ Ensure all systems and processes to meet the required standards such as audits, inspection and maintenance of all equipment, materials and tools are adhered to.