POSITION DESCRIPTION

Contracts Administrator, office based position with onsite visits, working on multiple projects new homes and large scale renovations, liaising with architects, clients, contractors and employee’s, grow your role with the company, report to the director, great team environment.

POSITION SUMMARY

Client contract’s co-ordination and management

Materials procurement and Sub-contractor procurement

Progress claim assistance and external cost variations

Managing design compliance and quality control documentation

Compile accurate project scope of works

All other general administrative duties as reasonably directed by the Managing Director.

RESPONSIBILITIES & DUTIES

General Administration

Attend all incoming phone and email communication with professionalism and efficiency.

All printing, mail, and typing as required.

Provide all other administration support to the EBC team as reasonably required or as directed by the Managing Director.

Contracts Administration

Administration of contracts and the associated documents of residential projects

Dealing with relevant councils, certifiers, engineers, etc

Preparation of contracts for subcontractors and amending discrepancies

Identifying scope of works for specific projects

Planning and scheduling trades

Monitoring progress throughout projects

Updating clients and trades of projects status

Administrative support for the Project Manager and Site Manager

Conducting and assisting in site inspections

Site Administration Support

Set up project site folders with specific plans as required and/or directed by Managing Director or Site Supervisor

Assist Site Supervisor with liaison and scheduling of contractors

Assist Site Supervisor with vetting Contractors (source copies of official qualifications and tickets if and where required)

QUALIFICATION AND SKILLS

The successful candidate will ideally demonstrate;

Tertiary qualification, preferably Construction Management or Bachelor of Architectural Studies degree (Or similar) required

2 years experience in a similar role or contract administration

Professional presentation

Proactive attitude

Strong negotiation & analytical skills

Demonstrated time management & organisational skills

Ability to work in a team environment

Excellent verbal and written communication skills in English

Hold a current driver’s license

Computer literacy with experience using Microsoft Office applications

Strong analytical and problem-solving skills

KPI’s

Progress payments and costs variations sent to clients weekly

Prime cost materials ordered for each project checked weekly

Prepare new client contracts accurately, monthly

Maintain an empty email weekly, less than 10 is acceptable

ESSENTIAL COMPETENCIES – KNOWLEDGE, SKILLS AND PERSONAL ATTRIBUTES

Communication

Excellent communicator and telephone, email and 1-1 manner

Numeracy and Literacy

Excellent numeracy and literacy skills.

Computer Skills

Proficient in the MS Office Suite, Xero accounts

Excel – reports

Wunderbuild software (not essential but preferable)

Administrative Skills

Ability to prioritise effectively and coordinate multiple tasks.

Strong administrative skills

Displays strong attention to detail.

Personal Attributes and behaviours

Ability to deal with confidential information in a professional manner

Ability to self-manage and be self-motivated

Honest and accountable

Strong interpersonal skills

Reliable

Seeks to be a positive and professional example to others.

Organised

KEY INTERFACES

Internal

Managing director

Site supervisors

Leading hand

Admin staff

External

Clients

Contractors

Suppliers

The Details

Working at our office located in Maroubra

Hours are Monday to Friday between 8 – 5pm, We are flexible with days/hours for the right candidate.

Great salary will be offered to the right candidate

If you hold the above mentioned skills and experience, we invite you to submit your covering letter and resume to [email protected]