Play a key role in keeping our Infrastructure and Natural Assets Group organised and on track. From managing correspondence to supporting projects, you’ll help the team deliver great outcomes every day.

Key responsibilities

Manage correspondence, enquiries, and requests, ensuring timely follow-up and accurate records.

Log, allocate, and monitor formal requests, including mayoral and councillor correspondence.

Provide clear information to stakeholders and maintain business systems, databases, and documents.

Support meetings and projects, including scheduling, minutes, and materials.

Process purchase orders, invoices, refunds, and other administrative tasks in line with Council policies.

Assist with research, reporting, and continuous process improvements.

About you

Experience providing high-level administrative support in a busy environment.

Strong communication and customer service skills, with the ability to respond professionally to enquiries

Excellent organisational skills and ability to manage competing priorities.

High attention to detail in document preparation, proofreading, and data management.

Proficient with business software and document management systems, and able to work collaboratively with a team.

What we offer you

Base salary between $76,948.44 and $88,899.69 will be offered (dependent on skills and experience) + 13 % superannuation

Permanent and full-time

Monthly rostered day off

Council offers training to support your professional development and strong career growth, the opportunity to purchase additional leave, 12 days of personal leave per year and a superb work life balance - plus many other benefits.

Apply online

Apply via our careers page: Apply Now - City of Clarence and include a copy of your current resume, together with a 1–2-page cover letter detailing your experience, skills, and suitability for the role.

Applications via SEEK will not be considered. We will only accept applications submitted via Apply Now - City of Clarence.

For a more detailed chat about the position, please call Danielle Ward (Executive Assistant) on 6217 9691.

Position Description

Download the position description from our careers page: Position-Description-Administration-Officer-.pdf

Council commitment

Council is committed to the safety and wellbeing of children and youth while enabling their participation as valued members of our community.

We have zero tolerance to child or youth abuse and harm, and we prioritise the safety of the children and youth that we interact with in the performance of our role and report conduct of concern. For further information, please refer to our Safeguarding Children and Youth Policy and Code of Conduct.

Council is an equal opportunity employer and a smoke free workplace. Prospective applicants should note that random alcohol and drug testing is a condition of employment at Clarence City Council.

Applications close at 9.00am on Tuesday, 11 November 2025.