Office Manager – East Coast Energy Solutions (Cairns, QLD)

Join an award-winning solar and electrical company leading the charge in renewable energy innovation across Far North Queensland.

East Coast Energy Solutions is a Cairns-based industry leader specialising in solar system installations, battery storage and EV charging infrastructure for residential, commercial, and government clients.

With a strong reputation for quality, safety, and customer care, our team takes pride in delivering sustainable energy solutions that make a lasting difference. As we continue to grow, we’re looking for a proactive and organised Office Manager to take ownership of our administrative, HR, and operational systems — ensuring our office runs smoothly and efficiently.

Role Responsibilities

Office Administration

Manage day-to-day office operations including phone calls, emails, and correspondence

Manage administrative assistants and their duties

Maintain organised digital and physical filing systems

Coordinate communication and scheduling between office and field teams

Support management with reporting, compliance records, and internal communications

Bookkeeping & Finance

Process invoices, receipts, and payments using Xero

Assist with payroll, accounts payable/receivable, and bank reconciliations

Generate accurate quotes and invoices within SimPRO (preferable)

Maintain financial accuracy and compliance with company and ATO requirements

Human Resources & Recruitment

Manage HR and onboarding administration through Work Safety, including contracts, staff records, compliance tracking, and leave approvals

Coordinate interviews, candidate communication, and recruitment logistics in partnership with leadership

Maintain up-to-date employee documentation and ensure HR compliance across the business

Operations & Project Support

Manage supplier accounts, orders, and stock tracking

Coordinate with project teams to ensure smooth delivery of works and documentation

Support project scheduling, job creation, and workflow tracking in SimPRO

Brand & Executive Support

Maintain brand standards by managing uniforms, marketing materials, and office supplies

Support senior leadership with travel arrangements, scheduling, and coordination

Assist with general administrative duties

Key Requirements

Proven experience in office management, administration, or bookkeeping (trade or construction industry experience highly regarded)

Proficiency in Xero (essential) and SimPRO (highly desirable)

Experience with Worx Safety or similar HR & safety platforms

Strong organisational and multitasking skills with high attention to detail

Excellent written and verbal communication

Professional presentation, discretion, and initiative

Self-motivated and able to work independently within a team environment

What We Offer

A long-term career opportunity within a respected local company

Supportive, down-to-earth team culture

Ongoing professional development and training opportunities

Competitive remuneration and performance-based incentives

The chance to play a key role in a business driving Queensland’s renewable energy future

Ready to join a company making a real impact?
Apply now with your resume and cover letter, outlining your experience with Xero, SimPRO, and Worx Safety.

📍 Location: Cairns, QLD
💼 Employment Type: Full-time or part-time for the right candidate
⚡ Company: East Coast Energy Solutions