Permanent Executive Assistant role to CEO in dynamic Not for Profit

Make a meaningful impact for Victorian renters facing housing challenges

Competitive salary FTE $87,000 plus Salary Packaging and additional days of leave

Full-time (or 0.8 FTE) with a requirement to be onsite with the CEO on those days

The Organisation

Tenants Victoria stands at the forefront of housing reforms in Victoria, serving as the peak body for renters and the leading specialist tenancy community legal centre. As a respected and influential advocate, Tenants Victoria drive social change to improve conditions for those who rent their homes and who are hardship or disadvantage. www.tenantsvic.org.au

Benefits

Goodwill days of leave over Christmas plus additional annual leave

Salary benefits include 17.5 % leave loading and salary packaging

Collegiate working environment, central location

The Role

Operating in a fast-paced and dynamic environment, the position will suit an individual who is proactive, responsive and adaptable to change, as well as outcome-focused and seeking challenges that enable them to contribute to solutions in a creative and collaborative way. The Executive Assistant plays a pivotal role at Tenants Victoria, providing comprehensive support to the Chief Executive Officer (CEO), as well as supporting management and board as required.

Responsibilities

The successful candidate will possess the following experience and skills:

Providing high level executive administrative support to CEO, Board Chair, and executive team, including meeting co-ordination, diary management, oversight of executive tasks.

Prepare professional presentations, reports and documents using Word, PowerPoint and Excel.

Preparation and distribution of meeting agendas, meeting minutes, and other papers requiring board approval. Follow up and coordination of action items.

Collaboration with the executive team to drive and deliver on key projects that aim to introduce or improve existing processes, systems, service, throughout the business.

Liaise with internal and external stakeholders including Executive Management, Ministers of Parliament and members of the Public.

Handle confidential communications and sensitive matters with discretion

Coordination and management of events, both internally and externally, eg AGM, staff functions etc.

Support general office management and provide backup to the broader admin team when required

Provide personal assistance to support the effective functioning of the CEO, such as scheduling appointments and preparing for external commitments (such as committee meeting preparation).

Key Requirements:

Minimum 5 years demonstrated experience as an Executive Assistant or similar role.

Mature, professional, and adaptable.

High level of attention to detail and organisational skills.

Ability to work independently and under pressure.

Strong problem-solving skills and ability to think critically.

Proficiency in Microsoft Office suite, including Excel, SharePoint, and Board software.

Excellent interpersonal and written communication skills, with the ability to draft formal correspondence, as well as build and maintain effective working relationships with key stakeholders.

Demonstrated ability to multi-task and be adaptable and flexible in a fast-paced environment.

Excellent attention-to-detail attribute and problem-solving skills are essential.

Be willing to undergo a national police background check.

Tenants Victoria is an Equal Opportunity Employer and is committed to promoting a diverse and inclusive workforce. Aboriginal and Torres Strait Islander peoples, women, people with culturally and linguistically diverse backgrounds, people with a disability and people identifying as LGBTIQI are encouraged to apply. Personal data held by Tenants Victoria relating to employment applications will be used in accordance with our Privacy Policy.

Please contact [email protected] using the subject line: Executive Assistant enquiry via SEEK for further information.

A position description is attached.