Your Organisation

Our client is a rapidly scaling software company headquartered in Melbourne. With an agile team of 35, they’re entering an exciting phase of growth, backed by a culture of collaboration, creativity, and performance.

It’s an exciting time to join, the company has grown significantly over the past two years, and leadership still works closely together in a dynamic, hands-on environment.

Your Role

Reporting to the Operations Lead and working closely with the CEO, this pivotal role ensures the seamless running of both the CEO’s office and the wider Melbourne operations.

You’ll need to be confident working with a highly driven, detail-oriented leader, and comfortable exercising judgement, anticipating needs, and managing competing priorities.

You’ll have regular check-ins, coaching, and ongoing support from the Operations Lead while being trusted to operate with autonomy day-to-day.

Key Responsibilities:

• Provide high-level executive and administrative support to the CEO
• Inbox and calendar management – owning the schedule, anticipating clashes, reviewing upcoming commitments, and ensuring meetings and follow-ups are handled proactively
• Draft and manage correspondence, including emails and documents on behalf of the CEO
• Coordinate travel logistics – both domestic and international (including to the US)
• Organise internal events – leadership meetings, offsites, and team gatherings (e.g., Christmas events, catering, venue coordination)
• Office management and procurement – oversee supplies, equipment, and logistics for the Melbourne and UK offices
• Recruitment and onboarding support – posting roles, screening, scheduling interviews, coordinating new starter logistics
• Client and stakeholder liaison – manage communications with internal teams, investors, and high-profile clients
• Collaborate with the Operations Team for approvals, procurement, and system updates

Your Profile

This role suits someone who thrives in a fast-paced environment and is ready to “roll up their sleeves” to get things done. You’re proactive, polished, and comfortable supporting a CEO with high expectations and exacting standards.

You’ll have previously worked in a hands-on Executive or Personal Assistant capacity and you’ll take pride in being the person who knows what’s needed before anyone asks.

To succeed, you’ll bring:

• Proven experience as an Executive Assistant or high-level PA
• Exceptional attention to detail and accuracy – you spot what others miss
• Strong written communication skills – confident drafting correspondence in a professional tone
• Ability to make decisions and act autonomously
• A proactive mindset – you anticipate needs, prioritise effectively, and take initiative
• Tech-savviness – experience with Google Workspace, Slack, Notion, and Miro (or similar)
• High emotional intelligence and confidence engaging with senior stakeholders and clients
• A calm, resilient nature - comfortable working with driven, fast-moving leaders
• Alignment with startup culture – adaptable, resourceful, and collaborative

What's in it for me?

• Be part of an exciting, fast-growing software company with global reach
• Work closely with an energetic, visionary CEO and a supportive Operations Lead
• Hybrid role – 3 days per week in brand-new office space in Melbourne CBD
• Genuine career progression opportunities as the company continues to scale
• Collaborative culture where ideas are valued and people are invested in growth
• Permanent Salary - $80 - $100k + Super

How to apply

If you’re a confident, detail-driven Executive Assistant looking for your next challenge, we’d love to hear from you. Apply now to be considered for an interview.

Apply Now!

Please send your resume by clicking on the apply button.

Every application we receive is read by a real recruiter who understands the role, the client, and your career journey. No bots, just people who care.

Learn more about Woodforde Group and how we can help you:
https://woodfordegroup.com.au/

At Woodforde Group we support and celebrate diversity and do not discriminate. We are for all people, regardless of difference, and know that the more inclusive we are the stronger our work culture and the better our service delivery will be. All employment is decided on the basis of qualifications, experience, merit and business needs. We encourage people of all ages, backgrounds, orientations and walks of life to apply and feel comfortable in their own skin.