About the Role

We are seeking a proactive and detail-oriented Administrative/Operational Assistant to support our daily business operations. This role provides essential assistance to the Operations Manager and a wider team, ensuring smooth internal processes and communication with external stakeholders. You will play a critical part in managing administrative tasks, supporting finance and HR coordination, and contributing to the efficiency and professionalism of the organization.

Key Responsibilities

Ø Provide administrative and secretarial support to company executives and team members

Ø Coordinate meetings, travel arrangements, and event logistics

Ø Perform data entry and reporting tasks, operate corporate ERP systems, and coordinate communications with the HQ team

Ø Maintain databases, manage records, and support document control

Ø Oversee office supply procurement and vendor coordination

Ø Ensure internal systems and records are kept up to date

Ø Assist with project coordination, including schedules, reporting, and milestone tracking

Ø Occasionally attend external meetings to gather client feedback or support operations

Ø Assist in organizing corporate culture activities

Ø Assist project development colleagues in projects document management

What We’re Looking For

Ø Minimum 2-3 years’ experience in an administrative, business support or operational support role, ideally in a professional services or project-based environment

Ø Excellent verbal and written communication skills

Ø High attention to detail and discretion in handling confidential matters

Ø A proactive and flexible mindset with a collaborative team spirit

Ø Proficiency in Microsoft Office 365 (Excel, Word, Outlook)

Ø Must have full working rights in Australia

Desirable

Ø Experience in renewable energy, engineering, or construction industries

Ø Familiarity with financial tracking and invoicing

Why Join Us

Ø Be part of a fast-growing company driving Australia’s clean energy future

Ø Work in a supportive, multicultural environment with opportunities for growth

Ø Access to professional development opportunities and collaborative team culture

If about sounds like you, please apply ASAP! Or for a confidential chat: [email protected]