About the organisation

The Woolcock Institute of Medical Research is a not-for-profit research institute and an internationally recognised leader in research, clinical diagnosis and treatment. With a world-class team and network of researchers, clinicians and support staff we are committed to improving the respiratory and sleep health of all Australians. The Woolcock Institute of Medical Research is ranked as the leading respiratory and sleep research organisation globally.

About the Role

The Sleep and Circadian Research Group is the largest research group within the Woolcock Institute. The Group are world leaders in their field, working to forge new ground in the understanding of the biology of sleep and the prevention and treatment of sleep disorders. We are looking to grow our team with the appointment of an outstanding Senior Administration Assistant who will support our dynamic and multidisciplinary Sleep and Circadian Research Group team in the operational management of the group’s activities. This is a fantastic opportunity to join a world-class research group and play a key role in the day-to-day running of our operations.

The Senior Administration Assistant will provide comprehensive administrative support across multiple operational functions, including HR, finance, events, marketing and communications. The role will be key in supporting the Sleep Group’s senior leadership team by managing a broad range of administrative tasks. The position will suit someone with strong administrative, organisational and communication skills with previous experience in an Executive Assistant or in a similar role. Please note that the role is not suitable for individuals wishing to work directly with research participants or on research studies.

Benefits

You will have the opportunity to work for the leading respiratory and sleep research organisation in Australia.

Salary packaging options (up to $15,900 tax-free)

Meals and entertainment allowance of up to $2,650!

Easily accessible by public transport

Key Essential Criteria

2-years experience in an Administration Assistant or Executive Assistant (or similar) role

Strong interpersonal and communication skills and ability to work effectively at all levels in a collaborative team environment

Demonstrated excellence in proactive problem solving and taking initiative

Strong organisational skills and the ability to manage multiple tasks concurrently

Ability to synthesise information from various sources to draft/edit/review documentation to a high standard

Experience in event coordination (e.g. workshops, training sessions, networking events) and ability to attend/organise events outside of usual work hours

High attention to detail and accuracy in all aspects of work

A high level of discretion and sensitivity when dealing with confidential information

Location

The role will be primarily based at the Institute’s current site on the Macquarie University Campus.

How to Apply

If you would like to apply for this position, please submit your CV and Cover Letter (must respond to all key essential criteria above) via Seek. Applications close 5pm, Monday 10 November 2025 but will also be considered as they are received. Questions about the role can be directed to Emma Funnell at [email protected]

Working Rights

Applicants must have valid working rights in Australia.