Salary: HEP 7 $97,863 – $105,932 per annum + 17% employer superannuation
Type: Full-time, Fixed Term (12 months)
Hours: 36.75 hours per week (1.0 FTE)
Location: Footscray Park Campus

Victoria University (VU) is seeking a proactive and highly organised Senior Project & Administration Officer to provide high-level support to the Chief Student Officer and leadership team within Student Services & Administration.

This pivotal role combines project coordination, strategic administration, and stakeholder engagement, enabling the effective delivery of student services and implementation of key initiatives. If you thrive in a dynamic environment and enjoy driving projects, streamlining operations and working collaboratively, this could be your next career move.

About Us:

At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.

About The Role:

Reporting to the Chief Student Officer, the Senior Project & Administration Officer plays a central role in ensuring the smooth operation of the Student Services & Administration portfolio. You’ll lead project coordination, manage policies and procedures, contribute to budgeting and reporting, and act as a key liaison across departments and stakeholders.

You’ll also support the Chief Student Officer with high-level administrative duties, briefings, student conduct matters and the oversight of key initiatives across the university.

This role is primarily based at our Footscray Park campus, with occasional travel across other VU locations.

Key responsibilities include:

Coordinate and manage strategic and operational projects within the Student Services & Administration portfolio.

Develop high-quality documentation including reports, briefings, business cases, and presentations for the Chief Student Officer.

Oversee consultation, updates and version control of over 50 policies and procedures owned by the CSO.

Support management and compliance of budgets, including SSAF and HEPPP funding streams.

Liaise with senior leaders and university departments to ensure alignment and smooth implementation of key initiatives.

Contribute to quality assurance, compliance, and process improvement across the department.

About You:

You are a strategic thinker with excellent organisational and communication skills. You enjoy working across diverse projects, managing multiple priorities and collaborating with stakeholders at all levels. You’re comfortable interpreting policy, handling confidential matters and maintaining a strong attention to detail in a fast-paced environment.

To be successful, you will have:

A degree with at least 4 years' subsequent relevant experience, or an equivalent combination of education and experience.

Proven project coordination and administration experience, with the ability to manage deadlines and competing priorities.

Strong written and verbal communication skills, including report writing and stakeholder engagement.

Experience preparing documentation such as briefings, agendas, policies, and business cases.

A demonstrated understanding of student services and the tertiary education sector.

High-level interpersonal skills, with the ability to build effective relationships and manage sensitive matters discreetly.

Proficiency in relevant digital tools, such as Microsoft Office Suite and project management platforms.

Desirable:

Experience working in a university or dual-sector education setting.

Familiarity with student conduct processes, policy consultation, and managing education-related budgets.

Why Join Us:

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Jobs at VU Webpage

How to Apply:

To view a copy of the position description, please click HERE.

Applications must be submitted as a single document comprising:

A cover letter;

Your curriculum vitae/resume; and

Your responses to the Key Selection Criteria listed in the Position Description.

Please note that applications which do not address the Key Selection Criteria will NOT be considered.

This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged

Application Closing Date: 11:59 on Tuesday 4 November 2025

Who Do You Contact?

For further information relating to the position, please contact Kaye Estoesta (Senior Advisor Strategy and Projects) via email [email protected]

Our Commitment to Protecting Country:

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.

Our Commitment to Progressive Inclusivity

VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud be an WGEA Employer of Choice for Gender Equality.

Our Committed to Inclusive Recruitment

VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at [email protected] or call (03) 9919 5999