Victorian Managed Insurance Authority (VMIA)

• Project Administrator
• Full Time, Ongoing

Key highlights

• Melbourne CBD within close proximity to Flinders Street.
• Salary Range - $ $94,482K - $104,980K (total remuneration package).
• Hybrid work environment - Enjoy a mix of office and flexible work arrangements, fostering connection and strengthening networks. The majority of your working week will be in our collaborative office environment.

About the role

Your role as Project Administrator will provide strong administrative support to the Innovation and Projects Office. The Administrator is a key role in providing support to the services including governance and the end to-end project and program activities. Due to an internal promotion, this is an exciting role for an experienced Project Administration, reporting to the Program Manager in the Innovation and Projects Office.

Key responsibilities

• Manage daily Innovation and projects office (IPO) operations to enhance efficiency and support strategic objectives.
  
• Assist in streamlining and maintaining PMO processes, templates, and tools.
  
• Ensure project delivery aligns with governance frameworks and standards.
  
• Assist and organise procurement activities and contract management deliverables with end-to-end project management activities.
  
• Develop, deliver and maintain project artefacts, project proposals, documentation and presentations.
  
• Review and reconcile vendor timesheets to invoices, accurate financial reporting.
  
• Provide administrative and coordination support to project managers, subject matter experts, and steering groups.
  

Who you work with

• You are supported by the PMO lead and Program Manager to support the business to deliver and govern projects.
  
• You work closely with Project Managers, Subject Matter Experts, Business Analysts, Change Analysts to achieve outcomes, share skills and knowledge.
  
• You build relationships across VMIA related to program and project deliverables as required. You ensure key stakeholders are effectively managed, with the aim of supporting delivery.
  
• You collaborate with colleagues across VMIA teams to bring the best practices, processes and frameworks to deliver outcomes.
  

Experience you draw from

• Experience in a program or project coordinator or a similar role, preferably within a PMO environment.
  
• Strong interpersonal skills to help you influence key stakeholders and to develop and maintain effective relationships to achieve objectives.
  
• Knowledge of project management methodologies and governance frameworks.
  
• Proficiency in project management software and tools, including JIRA, confluence, Oracle Finance and HR.
  
• Strong organisational skills with the ability to prioritise and multitask with strong attention to detail.
  

Qualifications

• You hold a relevant tertiary qualification.
• You have experience supporting project delivery in a PMO or project environment, ideally within government or the insurance sector.

Why join VMIA?

At VMIA, we believe diversity drives innovation. We are committed to creating an inclusive environment where everyone feels valued and empowered to contribute their unique perspectives.

We offer:

• Flex work: Hybrid working to support your best performance.
• Parenting support: Generous parental leave (16 weeks paid parental leave for primary carers and 2 weeks for secondary carers) and breastfeeding-friendly facilities.
• Learning & Development: Annual investment ($2,500) in your growth, with in-house training, and LinkedIn Learning access in addition.
• Wellbeing: Wellness sessions, Employee Assistance Program (EAP), and ergonomic support.
• Culture & Lifestyle: Iconic office location, volunteer leave and life-stage support.

VMIA encourages applications from candidates of all backgrounds, including Aboriginal and Torres Strait Islander peoples, individuals with disabilities, culturally diverse communities, and members of the LGBTQIA+ community.

How to apply

We invite you to submit your CV and a cover letter. Use these to introduce yourself, highlight your fit for the role, and share why you are excited about joining VMIA. For any questions about the role or application process, please contact us at [email protected].

At VMIA, we are dedicated to fostering an inclusive workplace. We warmly welcome applications from people of all gender identities, Aboriginal and Torres Strait Islander peoples, individuals with disabilities, and those from culturally diverse backgrounds.

If you have any accessibility needs during the recruitment process, please let us know at [email protected].

Salary Information

At VMIA, we offer competitive salaries based on the role's classification and your skills and experience. Typically, new employees start at the minimum of the salary range, however, consideration may be given to starting above the minimum of the band should you demonstrate extensive experience in a similar role or possess unique and desirable skills and capabilities required to perform the role.

Other relevant information

Before starting at VMIA, preferred candidates will complete pre-employment screenings. These assessments may include:

• Working Eligibility: Verification of your right to work in Australia.
• Employment History: Confirmation of your past employment details including employment dates and compensation.
• Academic Credentials: Verification of your educational qualifications to ensure they are accurate and legitimate.
• National Criminal History Check: A check for any criminal record, which may involve manual vetting by ACIC, potentially causing delays.
• Pre-employment Misconduct Check: Used to verify the identity, integrity, and credentials of potential employees and verifies no past misconduct.
• Financial Background Checks: Applicable for certain roles, such as Heads of Departments and Finance team members.

We value a collaborative work environment, so employees are expected to spend the majority of your working week in the office. Candidates from interstate must be willing to relocate to Victoria.