We are seeking an enthusiastic and dedicated Assistant to join our dynamic Commercial Property Management team in Port Melbourne. This role offers a fantastic opportunity to develop your skills in the property industry while supporting the effective management of an industrial property portfolio.

The Opportunity

As the Assistant Property Manager, you will play a pivotal role in supporting the Property Management Team. This is a fantastic opportunity to develop your skills in a collaborative and fast-paced environment.

Key responsibilities:

Assist the Property Management Team with the management of leasing and property management authorities, lease documents, and other documents and forms in compliance with legislation.

File incoming invoices for processing by the Accounts team and occasionally process time-sensitive invoices for payment.

Manage arrears, including preparing arrears reports, sending notices, and following up with tenants (via phone and email).

Ensure tenant records in the system are accurate and up to date.

Build and maintain strong, trusting relationships with both internal and external stakeholders.

Assist with general administrative tasks, such as maintaining property filing systems, registers, and databases.

Undertake other ad hoc duties as required.

To be successful you will need:

Experience in administration (essential) and customer service (desirable).

Strong organizational skills and the ability to manage multiple projects simultaneously.

High attention to detail.

A proactive attitude and excellent professional communication skills.

Intermediate proficiency in Microsoft Word and Excel.

Immaculate personal presentation and a high level of professionalism and integrity.

A Certificate of Registration as a Real Estate Representative or Estate Agency Licence (desirable, or willingness to undertake in the future).

Tertiary qualifications in Building, Property, Accounting or Valuations (advantageous).

Benefits to you:

Competitive salary package.

Enjoy the convenience of onsite parking included in your package.

Opportunities to grow your career and expand your property management expertise.

Build valuable relationships and expand your professional network in the property industry.

We are excited to hear from passionate and motivated candidates ready to contribute to our team. Apply today!