About the role:

An exciting opportunity exists for a Training Schedule Coordinator to join Victoria Police's People Development Command (PDC), working within the Training Scheduling Unit within Business Services Division. People Development Command (PDC) plays a vital role in building the skills, capabilities, and confidence of Victoria Police employees to lead and positively influence the community. Through the delivery of comprehensive training and ongoing development programs, PDC supports police officers, Protective Services Officers (PSOs), and Police Custody Officers (PCOs) from their initial induction through every stage of their career.

The Training Scheduling Unit plays a critical role in the effective delivery of training programs by managing the coordination and scheduling of all training activities across the Academy. This unit ensures that course timetables, room bookings, and resource requirements are accurately planned and communicated. Working closely with various stakeholders, including instructional staff, student services, and operational teams, the Training Scheduling Unit maintains a dynamic calendar that supports both routine and specialised training needs. Reporting to the Academic Timetabling Manager, you will join a small, collaborative team dedicated to delivering a positive and seamless student experience.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Liaise with instructional staff to proactively identify scheduling conflicts and implement timely solutions.
• Maintain and update digital scheduling systems to reflect changes in course delivery, staffing, or venue availability.
• Assist in the development of scheduling templates and tools to streamline planning processes across training cohorts.
• Support continuous improvement initiatives by gathering feedback from stakeholders and contributing to process enhancements.
• Prepare and distribute training schedules to relevant departments.
• Coordinate logistics for guest presenters, external facilitators, or specialised training sessions.
• Contribute to internal audits and reviews of scheduling practices to ensure compliance and efficiency.
• Undertake other tasks as required.

About You:

The successful candidate will ideally have the following skills and experience:

• Demonstrated ability to coordinate and manage complex training schedules across multiple teams and programs.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet tight deadlines.
• Excellent interpersonal skills, including the ability to communicate effectively with senior police members, external agencies, and other personnel.
• High-level administrative skills, including file management, data entry, and document preparation.
• Experience in coordinating practical training exercises or events, including logistics and stakeholder engagement.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling or database systems.
• Well-developed analytical and research skills to support evidence-based decision-making.
• Strong customer service orientation with a commitment to supporting student and staff needs.
• Experience working in scheduling a large, complex organisation, preferably within government or education.
• Capacity to work both independently and collaboratively within a small team environment.
• Flexibility and adaptability to respond to changing priorities and operational requirements.

Further Information:

• One (1) x full-time, fixed term until 17 September 2027 position available..
• This position is located at Victoria Police Academy, 1 View Mount Road, Glen Waverley.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.

Your application must include:

• Resume
• Completed application form - the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, Wednesday 5 November 2025.

Please Note: All applications will need to be submitted through one of the following platforms: Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

For further information, please contact: Kyane Rohanian on 0460 299936 or [email protected].

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email [email protected] or on (03) 8335 6004.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work."

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps