About the Company

IAA Australia, a Ritchie Bros. Auctioneers company, and certified Great Place to Work®, is a trusted global marketplace connecting vehicle buyers and sellers.

As we continue to grow across Australia, we are looking for a Yard Admin Coordinator to join our dynamic team and provide critical administrative and logistical support to our Branch Manager and Yard Operations.

About the Role

As the Yard Admin Coordinator, you’ll play a vital part in ensuring smooth day-to-day operations of our yard by managing key administrative processes related to vehicle logistics, auction scheduling, and asset tracking. You will support the Branch Manager with auction preparation, record-keeping, and communication with customers and transport providers, while assisting with some general yard coordination duties when required.

This role offers a blend of office-based administration and hands-on support, perfect for someone who enjoys variety, structure, and teamwork.

What’s in it for You?

Competitive base salary + all overtime paid at Double Time

Comprehensive family health insurance (including extras)

Income Protection, TPD, and Life Insurance

Stable, international working environment with growth opportunities

Option to join our Employee Share Purchase Plan (ESPP)*

Gym membership reimbursement*

Work with a global industry leader in asset management and auction technology

Key Responsibilities

Provide administrative support to the Branch Manager relating to vehicle logistics, auction preparation, and post-auction processes.

Coordinate transport bookings and liaise with logistics providers for timely delivery and removal of vehicles.

Manage and maintain accurate operational records, vehicle logs, and documentation.

Support incoming and outgoing vehicle movements by logging and verifying details in the system.

Assist with check-in and check-out processes, including photographing and appraising assets when required.

Ensure all data entries and records comply with company standards and audit requirements.

Communicate effectively with clients, assessors, and transporters to ensure a smooth and professional experience.

Support general yard duties and team operations during high-volume or catastrophe periods.

What We’re Looking For

Experience: Previous experience in administration, logistics, or transport coordination is highly regarded. Yard or auction experience is advantageous but not essential.

Customer Service Skills: Strong communication and interpersonal skills with a customer-first mindset.

Organisation: Excellent attention to detail, record accuracy, and time management in a fast-paced environment.

Problem-Solving: Ability to manage logistics issues and conflicting priorities calmly and efficiently.

Safety Focus: Commitment to maintaining compliance and a safe working environment.

Driver’s License: Required for site operations.