Our Client

Our client is a growing services business with operations across Australia and New Zealand. They’re known for delivering results without the fuss – practical, down-to-earth, and focused on doing things properly. With a tight-knit team and steady national expansion, they’re offering a great opportunity for someone who wants variety, ownership, and a role where no two days are ever quite the same.
This position is based full-time, 5 days on-site in Melbourne’s south-east suburbs – ideal for someone who enjoys collaborating in person and being across everything that’s happening day to day.

The Role

This is a hands-on Administration Assistant role that blends purchasing, coordination, and general admin responsibilities. You’ll report to a supportive Office Manager and work closely with suppliers, subcontractors, and internal stakeholders across the business.
You’ll be the go-to for all things purchasing – from placing orders and chasing quotes to booking travel, wrangling spreadsheets, and supporting monthly reporting. It's busy but well-structured, with the right systems in place and full training provided.
Prior purchasing experience is a bonus, but not essential — if you’ve got great attention to detail, solid admin skills, and the ability to juggle tasks without getting flustered, you'll fit right in.

Key Responsibilities

Purchasing & Coordination

• Raise purchase orders for consumables, chemicals, and other goods
• Use systems to process daily purchases and maintain supplier records
• Source quotes and liaise with local and international suppliers
• Coordinate travel bookings for staff, within budget
• Arrange couriers and assist with managing deliveries

Reporting & Admin

• Keep spreadsheets up to date with accurate purchasing and supplier data
• Support monthly internal and client reporting with admin input and data collation
• Reconcile credit card statements and purchase records
• Assist with performance management admin and compliance documentation
• Provide ongoing admin support to the Office Manager

General Support

• Handle incoming calls and direct queries to the right team
• Maintain compliance records for subcontractors
• Pitch in across the business as needed - it’s a small, friendly team where everyone helps out

Why Apply?

A Varied Role With Room to Grow
This is a broad & varied role - you’ll be across purchasing, admin, reporting, and more. If you like a mix of structure and variety, you’ll thrive here.
Supportive Environment, Clear Expectations
You’ll have the tools and support you need to do your job well. No chaos. No unrealistic deadlines. Just a team that values people who get stuck in.
Monday to Friday Routine, Close to Home
No weekend work, no late nights - just a consistent, full-time schedule based on-site in Melbourne’s south-east.

About You

You’re organised, reliable, and comfortable juggling a few things at once. You enjoy having a clear to-do list, ticking things off, and helping the team stay on top of admin and purchasing needs. You're good with people, calm under pressure, and not afraid to pick up the phone or chase a quote.

You’ll Bring:

• Strong communication skills across phone, email, and in-person
• Great attention to detail and confidence managing admin systems
• A proactive, helpful attitude - you're someone who likes being across things
• Prior admin experience
• Purchasing experience is a bonus but not a necessity – happy to train
• Confidence using spreadsheets and a willingness to learn new tools

Looking for a stable, well-supported role where your work actually makes things run better?
Apply now to join a team that values reliability, good systems, and people who get things done.

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