• Faculty of Science
• Full-time, Fixed term position until March 2026
• Base salary will be in the range of $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia location

About This Opportunity

The Faculty of Science is seeking a motivated and organised Student and Academic Administration Officer to join our Student Administration team. This is an exciting opportunity to provide high-quality customer service and contribute to the smooth operation of our academic programs.

In this role, you will be responsible for completing a diverse range of administrative tasks, providing accurate and informative advice to students, academic, and professional staff, and assisting with day-to-day problem resolution. You will also play a key role in maintaining and improving our administrative systems, ensuring processes are efficient and effective.

Key responsibilities will include:

• Provide timely and accurate information to students, staff, and stakeholders in line with University policies and procedures.
• Process and coordinate student administration tasks including admissions, enrolments, examinations, timetabling, progression, and study abroad.
• Prepare documentation and recommendations to support decision-making on student matters.
• Assist with academic administration tasks such as updating electronic course profiles, Blackboard sites, exam papers, grade uploads, and amendments.
• Review and maintain the accuracy of student information across databases, websites, and publications.
• Provide secretarial and administrative support for committees, meetings, and working groups.
• Support student engagement activities such as UQ Open Day, Courses and Careers Days, and other outreach events.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times and purchased leave.
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities -access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• An undergraduate degree in a relevant area or an equivalent combination of experience and/or education/training.
• A sound understanding of administrative processes relevant to student and academic administration, or the ability to rapidly gain such knowledge.
• Demonstrated ability to establish priorities and meet deadlines.
• High level of attention to detail and accuracy in written work.
• Ability to exercise initiative and judgment and to work independently and autonomously.
• High level written, oral and interpersonal communication skills.
• The ability to work collaboratively and effectively within the team and across other organisational units.
• A strong orientation to the provision of a high level of customer service.
• An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.
• Experience in student administration in a tertiary or large organisation.
• Knowledge of university systems (SI-net, Business Objects, InPlace), Microsoft Office, and CRM tools.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Mark Holland via [email protected]

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected].

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Monday, 27 October 2025 at 11.00pm AEST (R-56692). Please note that interviews have been tentatively scheduled for week commencing 3 November 2025 .