Job Title: Manager - Workday Functional Consultant / Administrator

Location: Canberra ACT or Tumut NSW

Salary: $122,700 per year + Superannuation + Salary Packaging +Fully maintained vehicle

Employment Type: Permanent Full-Time

Applications Close: Monday, 27 October 2025 at 5:00 pm

Step Up Your Career with a Growing and Supportive Organisation!

About Us

Valmar Support Services is a Not-for-Profit Organisation dedicated to providing high-quality support services to people with disabilities, aged care services, community transport, and supported employment. Our commitment to making a positive impact on the lives of our clients drives everything we do.

Job Summary

We are looking for a Manager - Workday Functional Consultant / Administrator to lead our Workday implementation and provide ongoing administration post-deployment. In this pivotal role, you will collaborate with IT leadership and business teams to translate organizational requirements into efficient system configurations. After the successful go-live, you will transition into an in-house Workday Administrator/Owner, ensuring continuous improvements, user support, and the highest standards of system performance.

Key Responsibilities

1. Implementation Leadership

o Coordinate all phases of the Workday project, from initial planning and requirements gathering to configuration, testing, and go-live.

o Develop and maintain a detailed project plan, schedule, and resource allocation to ensure timely delivery of milestones.

o Collaborate with third-party vendors and internal stakeholders to define project scope, maintain budgets, and manage risks.

2. Functional Analysis & Design

o Gather and analyze current business processes, particularly in HR, Finance, and related areas, to identify gaps and opportunities for optimization.

o Translate requirements into functional design specifications, workflows, and detailed configuration guidelines.

o Ensure that best practices are followed for data integrity, privacy, and security throughout the system design.

3. Configuration & Testing

o Configure Workday modules, including setting up business processes, security roles, reporting, and integrations with other internal or external systems.

o Conduct functional and user acceptance testing (UAT), documenting test plans, issues, and resolutions.

o Validate data conversions and integrations to guarantee reliable, high-quality data post-implementation.

4. Training & Change Management

o Create and deliver user training programs and documentation for different stakeholder groups.

o Provide coaching and hands-on support to ensure smooth adoption of new systems and processes.

o Manage change by clearly communicating updates, upgrades, and enhancements to stakeholders.

5. Post-Go-Live Administration

o Act as the primary system administrator for Workday, handling security, permissions, organizational structures, business process configuration, and system upgrades.

o Monitor system performance, troubleshoot issues, and escalate complex cases to Workday or vendor support teams when necessary.

o Manage release cycles, staying informed about new features and enhancements to recommend and implement relevant updates.

6. Ongoing Process Improvement

o Identify opportunities for functional improvements and automation within Workday to increase efficiency and reduce manual work.

o Proactively evaluate new Workday modules or features that could support evolving business needs.

o Maintain updated process documentation to reflect changes in organizational policies or Workday functionality.

Selection Criteria:

• Workday Expertise:

o Prior experience with Workday implementations (end-to-end) or significant exposure to similar enterprise HR/Finance systems.

o Familiarity with Workday modules like HCM, Payroll, Benefits, Recruiting, Absence, Compensation, or Financials.

o Comfort with data loads, integrations, and reporting tools such as Workday Studio or EIB (Enterprise Interface Builder).

• Technical & Functional Skills:

o Understanding of core HR and/or financial processes, including compensation, payroll, general ledger, accounts payable/receivable, or other relevant areas.

o Proficiency in requirements gathering, process mapping, and system documentation.

o Ability to diagnose and resolve functional or technical issues, with strong analytical skills for troubleshooting.

• Communication & Collaboration:

o Excellent written and verbal communication, with the ability to translate technical concepts into business language.

o Strong stakeholder management and collaboration skills, ensuring alignment across multiple teams.

o Proven experience facilitating training sessions and user engagement.

• Education & Certification:

o Bachelor’s degree in Information Technology, Business, Finance, Human Resources, or related field (or equivalent experience).

o Workday certifications (e.g., Workday Pro, Workday HCM/Finance) are highly desirable.

• Preferred Attributes

o Experience working in complex, multi-site organizations or fast-paced environments.

o Strong project management capabilities, PMP or other relevant certifications a plus.

o Continuous improvement mindset, with an eagerness to learn new features, tools, and best practices.

What We Offer

• A competitive salary + Salary packaging benefits to boost your take-home pay

• Fully maintained vehicle provided

• Opportunity to lead a critical, high-impact project from inception to steady-state operations.

• Supportive environment that invests in professional development, including Workday certifications and ongoing training.

• A collaborative team culture driven by innovation, efficiency, and excellence.

How to apply

Is this a Career Opportunity for you?

Interested applicants should visit the Valmar website www.valmar.com.au/careers , refer to the Selection Criteria in the Application Guide, and the Guide to Writing a Statement; download and complete the Application for Employment Form. Submit the application form with a two-page statement addressing the Selection Criteria and a recent Resume/CV to:

Zeinab Hassanzadeh
Human Resources Coordinator & Workforce Analyst

[email protected]

Please note the statement is very important, as it’s the first thing the panel reviews to understand your suitability for the role. Without it, your application may not progress to the interview stage.

Applications Close: Monday, 27 October 2025 at 5:00 pm