The Office Manager will be responsible for a number of key administrative tasks in support of the broad range of consultancy services delivered by Avlaw Aviation Consulting (Avlaw), including the following (not exhaustive):

Researching/making travel arrangements e.g. booking flights, accommodation, car hire, visas etc;

Monitoring and managing the recency of auditor records e.g. qualifications, passports, certifications;

Actioning Audit Agreements following the confirmation of a new Basic Aviation Risk Standard (BARS) audit;

Preparing and delivering invoicing instructions for Avlaw’s bookkeeper; and

Coordinating (and assisting or developing when requested) with external contractors that provide a range of services to Avlaw (e.g. graphic design, SEO, blog writer, IT, web developer);

On-boarding of new consultants;

Tracking consultancy agreement expiration dates to ensure all relevant specialists remain current;

Coordinating with consultants in Australia and overseas to update CVs (proposals, tender submissions);

Prime responsibility for fielding enquiries via telephone and website;

Maintaining accurate records of feedback received from unsuccessful procurement bids;

Coordinating Avlaw Team events;

As directed, compiling comprehensive minutes, summaries and feedback from meetings or events; and

Purchasing office supplies.

Required Experience

Previous experience in an administrative/clerical/Office Manager role

Preparing invoice instructions for bookkeepers

Competent in Microsoft Office (Word, Outlook, Excel minimum)

Competent in using Adobe

Experience arranging logistics (flights, accommodation, car hire, visas etc.)

Event coordination

Record management

Experience in fielding phone and website enquiries in a corporate setting

Desired Experience

Blog writing, marketing, social media account management etc.

Previous work experience in the aviation industry