WANTED: Office Manager with People Skills, Power & Perfectionism

Admin Role in a Fast-Growing Coaching Empire

Dear Strategic Operator,

If you’ve ever rolled your eyes at messy systems, sloppy admin, or clients slipping through the cracks...

And if you’ve been craving a role where your precision, speed, and calm authority actually matter...

This might be the most important role you’ll ever step into.

Here’s why…

My name is Shani Taylor, and I lead one of the most disruptive coaching brands in the business space. We don’t do fluff. We don’t do chaos. We do results. Our clients come to us because they want transformation, and our team delivers it with speed, strategy, and structure.

But behind every movement, there’s a backbone.

And right now - we’re looking for you to become that backbone.

This isn’t just about “managing admin.”

This is your chance to step into the engine room of a global brand - keeping operations tight, clients cared for, and the CEO free to focus on scaling the movement.

And when you align with this brand, your authority skyrockets.

You’re not just keeping a business running - you’re helping drive a movement.

THE DOING

This is not a “just answer emails and shuffle papers” role.

This is about owning operations, managing details at speed, and keeping both the team and clients moving with clarity and confidence.

Here’s how you’ll enjoy your days:

Running point on operations and admin - keeping projects, processes, and deadlines sharp.

Acting as the client-facing bridge - ensuring buyers feel cared for, supported, and valued.

Using your tech literacy across our stack (GHL, Asana, Google etc.) to streamline workflows, fix problems fast, and keep data clean.

Supporting the marketing machine - triaging issues, spotting where funnels or automations are failing and making sure things run smoothly

Keeping the CEO unblocked - handling details, chasing tasks, and making sure priorities stick.

Coordinating with internal team members - ensuring the right hand always knows what the left is doing.

This is about more than organisation.

This is about leading with speed, precision, and presence - and making sure nothing, and no one, falls through the cracks.

⚠️ BUT BEFORE YOU GET ALL EXCITED…

This role isn’t for someone who just wants to “do admin from home.”

If you’re slow, sloppy, or easily overwhelmed by tech and pace - this won’t work.

We’re looking for someone who:

Has proven experience working remotely in fast-paced online businesses.

Brings strong tech literacy across tools, CRMs, and automations.

Understands marketing funnels - not just the buzzwords, but how they function end-to-end.

Moves fast without dropping balls - precision + speed is your game.

Thrives in communication - with clients, team, and leadership.

Shows up with energy, reliability, and excellence, every day.

If you need hand-holding, ghost when things get hard, or crumble under pressure - this isn’t your seat at the table.

The Juicy Part

Here’s what makes this role different:

No ceiling on growth - you’re stepping into a company that’s scaling globally, with the chance to grow into a permanent leadership role.

Mentorship from a CEO named Global Coach of the Year (twice) - and presented by actual royalty. (Yes, that kind of brand power.)

Freedom + accountability - work remotely, but with the kind of high-performance culture that keeps you sharp.

Impact that matters - your work doesn’t just shuffle tasks, it directly shapes client results and global transformation.

YOU ARE:

Experienced in online business operations and client-facing roles.

Tech-savvy across CRMs, automations, project management tools, and integrations.

Able to prioritise work by business impact, not task due date

A fast mover who thrives in high-growth environments.

Self-motivated, reliable, and hungry to be part of something bigger than yourself.

Equal parts people-person and process-nerd.

YOU’RE NOT:

A “VA” who wants to just tick tasks and clock out.

Afraid of tech, funnels, or learning new tools.

Someone who waits to be told what to do.

Easily flustered by shifting priorities or fast-moving deadlines.

THE DETAILS:

Full time hours - Contractor role (initially) with the view to go permanent after a successful trial.

$40 an hour negotiable, aligned with experience and growth.

Remote - work from anywhere, but always on point.

Ready to become the backbone of a brand that’s disrupting the industry?

Here’s what to do:

Send a SHORT cover letter introducing answering:

What’s your superpower when it comes to operations and people?

How do you keep pace in a fast-moving online business?

What’s one example of a time you made a business run smoother (and how)?

📅 If you’re a match, you’ll hear from us within 5 business days. If not, keep rising - we may meet again.

We move fast. So should you.

P.S. If you don't send a cover letter answering the above questions your application will NOT be looked at.