HarperLloyd Recruitment is proud to be partnering with a well-regarded mid-tier national law firm to find a proactive and organised Administration Assistant to join their busy Real Estate team in Melbourne.

This is a fantastic opportunity to join a leading practice known for its commitment to career progression, strong values, and employee wellbeing.

The Opportunity

Step into a high-volume Contract Administration role supporting a Property Paralegal within a busy, collaborative team. This position is ideal for someone aiming to build a career as a Legal Assistant in property law.

Working under the guidance of a paralegal, you’ll play a key role in providing timely and accurate administrative support across property matters. The role offers excellent opportunities for growth, including pathways to a paralegal career.

What You’ll Be Doing

• Provide timely and accurate administrative support to Property Paralegals
• Manage high-volume, repeat contract tasks for real estate transactions
• Prepare, scan, and amend property documents and contracts
• Conduct property searches (titles, certificates, planning, etc.)
• Assist with the preparation and lodgement of legal documents
• Coordinate settlement paperwork and file compliance
• Maintain accurate electronic and physical file systems
• Archive, return, and retrieve legal files in line with firm procedures
• Liaise with internal teams, paralegals, and external property stakeholders
• Perform general administrative support (printing, filing, data entry)

What We’re Looking For

• Minimum 2 years’ experience as an administration assistant, ideally within legal, conveyancing, or property admin
• Strong organisation and attention to detail
• Ability to work autonomously and collaboratively within a team
• Excellent communication skills
• Enthusiastic about building a rewarding career in the legal industry
• New to the legal industry? We encourage you to apply and tell us why in your cover letter

Why Join This Firm?

The assistants we have placed here enjoy:

• Clear career progression and pathways to success programs
• Leading employment benefits including maternity leave and social club activities
• A supportive environment with low staff turnover

Ready to Apply?

If you’re looking for a rewarding, high-volume role in a thriving legal environment with room to grow, we’d love to hear from you. Click ‘Apply’ to upload your resume and cover letter, or contact me directly for a confidential chat.

Kirsten Crampton

Legal Support Consultant

📧 [email protected]

📞 0483 946 426